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AI boat rental software

Run your marina on autopilot.

EquipDash hands the busywork — bookings, waivers, deposit holds, weather reschedules — to Dash AI. So you can focus on getting boats off the dock instead of behind a screen.

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Boat rental operator Marina owner Marina operator Rental operator
Marinas and boat rental shops trust EquipDash ★★★★★ 4.9/5.0 average rating
Harbor Charter
Boat Rentals & Charters
🛥️
22ft Pontoon — Sun Deck
May 24 · 9am → 1pm · half-day
$540.00 total
Fuel package + tube $95
Total $635.00
Boater Waiver — Harbor Charter
I, Sarah M., confirm I hold a valid boating safety certificate, agree to the vessel handling terms set by Harbor Charter, and accept liability for the security deposit hold…
Signature
Signed by Sarah M. · 22 May 2026 · 4:13pm
Booking confirmed
Sarah M. · half-day · 6 boaters
22ft Pontoon · half-day$540.00
Fuel package$70.00
Tube + rope$25.00
Paid$635.00
Deposit hold $750 · pre-auth on card
General
Dashboard
Dash AI
Operations
POS
Calendar
Check Availability
Scan a barcode
Bookings
Services
Rentals
Experiences
Store
Management
Customers
Staff
Waivers & Forms
TM
Tom · Alpine
Bookings — Vessels
All bookings
Today's pick ups
Next returns
Status Vessel type All Marinas
#CaptainVesselStatusPickupPrice
BK-2389 Sarah M. 22ft Pontoon + fuel + tube Confirmed 24 May 9:00am $635.00
BK-2388 Jake R. 16ft Skiff + fuel On water 24 May 8:30am $310.00
BK-2387 Patel family 30ft Cruiser · captained Confirmed 25 May 10:00am $1,420.00
BK-2386 Marco L. 20ft Center Console Returned 23 May 9:00am $480.00
General
Dashboard
Dash AI
Operations
POS
Calendar
Check Availability
Scan a barcode
Bookings
Services
Rentals
Experiences
Store
Management
Customers
Staff
Waivers & Forms
TM
Tom · Alpine
Booking #BK-2389
Confirmed Paid
Details
History
Ask Dash AI about this booking…
↵ to submit
Customer
Sarah M.sarah.m@example.com · +1 415 555 0188
Source: Online · Booking made: Yesterday 4:12pm
Rental period
Pickup
9:00am24 May 2026
Return
1:00pm24 May 2026
Pickup dock
Harbor Charter · Slip 141 Bowen's Wharf, Newport, RI
Vessel / Add-onHull #QtyStatus
🛥️
22ft Pontoon — Sun Deck HC-PON-22 ×1 Confirmed
Fuel package + tube ADD-FUEL-T ×1 Confirmed
Payment
Paid
22ft Pontoon · half-day$540.00
Fuel package$70.00
Tube + rope$25.00
Total$635.00
Paid + $750 deposit hold
General
Dashboard
Dash AI
Operations
POS
Calendar
Check Availability
Scan a barcode
Bookings
Services
Rentals
Experiences
Store
Management
Customers
Staff
Waivers & Forms
TM
Tom · Alpine
Booking #BK-2389
Returned Paid 1 issue
Return Items
Select items to mark as returned:
Select All 1 of 1 selected
22ft Pontoon — Sun Deck
×1
Condition
Hull scratch — starboard
Cosmetic · ~4 inches · waterline
📷
!
Damage report · 1 item
Damage report DR-104 auto-drafted · 4 photos · Repair estimate $180 · Deposit hold $750 reduced by $180, $570 released
Details
History
Return summary
Returned at
1:14pm · 24 May
Duration
4h 14m
Fuel used
Pkg covered
Deposit
$570 released
ItemHull #QtyStatus
🛥️
22ft Pontoon — Sun Deck
Hull scratch · starboard waterline · ~4 in
HC-PON-22 ×1 Inspection
Fuel package + tube ADD-FUEL-T ×1 Returned · OK
Damage report
DR-104
Damage photo
hull-scratch-starboard.jpg
Repair estimate$180
Deposit applied$180 of $750
Boater notified✓ Auto-text
Setup in under 10 minutes
Plans from $29/month · pass fees to your boater
Dash AI automates 200+ operations
Built for marinas & boat rental shops

Run your marina the way you wish you could.

More bookings online. Every vessel tracked. Every boater contacted automatically. The stuff your last system promised and never quite delivered.

Take more bookings online. Branded as yours.

Most boaters book direct on your website — if the widget feels like your marina. Embed a branded widget that looks like your operation, not generic tourism software. Real-time availability, hourly + half-day + multi-day pricing, deposit holds, captained add-ons. Mobile-ready and fast, even on the busiest Saturday of the season.

Stripe WordPress Squarespace Wix Shopify
Harbor Charter
Boat Rentals & Charters
🛥️
22ft Pontoon
24 May · 9am → 1pm
$540.00
+ Add to Booking
24/7direct bookings

Know where every vessel in your fleet is. Every minute.

On the water. Back in the slip. In service. Overdue. Mark pickup, mark return — from any device. Auto-text the boaters running late so you stop chasing them.

Multi-dock Multi-marina Captained or bareboat
🛥️ 22ft Pontoon · #024 On water
🚤 20ft Center Console · #018 Ready · Slip 7
30ft Sailboat · #007 Overdue
🛟 16ft Skiff · #012 Service

Waivers + boater certs before they walk in.

A signed waiver and a boating safety cert number captured on every booking before pickup. Customers sign on their phone. Damage photos save automatically. Exports are insurance-ready, not a PDF mess.

E-signature Boater cert capture Insurance exports
Boater Waiver — Harbor Charter
Captain signature
Sarah M.
Signed · cert #BS-2841 · 7:48am

Stop running your marina from your inbox.

Confirmations. Pickup reminders. Overdue chasers. Waiver follow-ups. Weather reschedule offers. Post-trip review requests. All sent automatically — no scripts, no 11pm copy-paste from a spreadsheet. Pulls customer phone right from the booking.

SMS Email Triggered flows Reviews
SM
Sarah M.
Boater
···
Hi Sarah — your pontoon is ready for pickup tomorrow at 9:00am at Slip 14. Reply YES to confirm.
YES 👍
Locked in. Waiver + boater cert here: edash.co/w/sa
signed ✓
8 of 8 tomorrow's boaters chased — 100% confirmed
Message…
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Dash AI · trained for boat rental

AI on demand. And on autopilot.

Ask Dash anything in plain English — get the answer in seconds. Or deploy pre-built agents that run in the background while you're on the dock. Either way, you stop running your marina from your phone.

D
Dash AI
Online · trained for boat rental
Try a prompt
Dash AI Agents · Active 24/7

The work that used to wait until Monday.

Pre-built AI agents for marinas and boat rental shops, working in the background while you run the dock.

🌊
Weather Reschedule Agent
Watches tomorrow's wind, swell and storm forecast — pre-emptively offers boaters a free reschedule before they call to ask. Protects your review score and your captains.
Runs on forecast alert
💳
Deposit Release Agent
Once the inspection clears and the hull is clean, automatically releases the security hold on the boater's card and texts confirmation. No more 'where's my deposit?' tickets.
Runs on clean return
✍️
Waiver + Boater Cert Agent
Scans tomorrow's pickups 12 hours out, flags missing waivers or boater education certs, and texts each boater a one-tap signing link until they sign.
Runs 12h pre-pickup
📋
Damage Report Drafter Agent
Drafts a ready-to-send damage report the moment a return is flagged — photos, boater history, repair estimate, deposit math — so you just review and hit send.
Runs on damage flag
Captain Briefing Agent
Delivers each captain's morning packet — passenger manifest, waiver status, special requests, weather, fuel level — before they walk down the dock.
Runs 6am daily
☀️
Calm-Day Pricing Agent
Watches forecast and weekend demand. Suggests surge pricing on perfect-water days — without the reputation damage of silently raising rates.
Runs on forecast
📦
Fully Booked Alert Agent
Pings the dock when a vessel type is fully booked for the day so staff can offer the boater a different hull, a captained option, or a waitlist spot before they walk off.
Runs 24/7
Late Return Auto-Charger Agent
Applies your late-return policy after a 15-min grace window — courteous text first, then per-hour overage charge applied to the deposit hold. Skips VIPs and repeat boaters.
Runs on overdue
🛟
No-Show Follow-Up Agent
Fires 30 min after a no-show, sends a warm follow-up with a rebook link, and logs the outcome — turning a missed half-day into a recovered booking.
Runs on no-show
🔧
Engine-Hour Service Agent
Tracks engine hours per vessel and auto-creates service tickets the night before any boat hits its service interval — so nothing leaves the dock with overdue maintenance.
Runs 9pm daily
Review Request Agent
Texts boaters 1 hour after they tie up — at the perfect moment when the day's still fresh — asking for a 5-star review. Skips anyone who had a damage flag.
Runs on return + 1h
💌
Dormant Boater Reactivation Agent
Texts boaters who haven't booked in 90+ days with a personalized offer — and books them straight back into a pickup slot.
Runs weekly
Features

Workflows built for marinas + boat rental shops, not generic tourism software.

Three workflows other rental software doesn't have. Plus all the standard tools you'd expect — done well.

Dock Turnaround

Vessel back in, next rental out — without the chaos.

1pm pontoon comes in at 1:14. The 2pm boater is already in the lot. EquipDash blocks a 30-min cleaning + fueling buffer automatically, runs the pre-departure checklist on a tablet, and only releases the boat once every item is ticked.

  • Auto buffer between bookings — set per vessel (30 min for a pontoon, 60 for a cruiser). The booking widget physically can't sell you back-to-back trips that overlap your turnaround.
  • Pre-departure checklist on a tablet — fuel, oil, life jackets, flares, kill switch, bilge. Every item ticked before the captain hands the keys over. Sign-off attaches to the booking.
  • Dock slip + pickup time on one screen — the next boater gets texted their slip number and pickup window the night before. No more "which dock?" calls at 8:55am.
  • Fuel package add-on at booking — boater prepays a fuel package, you reconcile at return. No awkward "and how much did you fill it?" conversation at the dock.
Tighten your turnarounds →
Boat rental dock turnaround
22ft Pontoon · #PON-024 ● Turnaround · 28 min left
Fuel topped off (35 gal)
6× PFD on board
Bilge dry · kill switch
Decks rinsed · ready
30m
auto-blocked
turnaround
Deposit holds

Pre-auth $500-$5K deposits. Released the moment they tie up.

Boats are five-figure assets and damage is part of the job. EquipDash pre-authorizes a security hold on the boater's card when they book through Stripe, releases it automatically if the return inspection is clean, or applies it to a documented repair if not. No card-on-file billing, no manual chase.

  • Stripe pre-auth hold at booking — set the hold amount per vessel ($500 skiff, $2,500 pontoon, $5,000 cabin cruiser). Boater sees it on their statement as a hold, not a charge.
  • Auto-release on clean inspection — once the post-return checklist signs off, the Deposit Release Agent voids the hold and texts confirmation. No "where's my deposit?" emails.
  • Damage assessment with rate card — multi-angle photos, line-item rate card ($150 cleat, $400 prop ding, $1,200 hull blister) — applied against the hold so disputes have a paper trail.
  • Stripe-defensible dispute pack — every booking carries the signed waiver, departure inspection photos, return inspection photos, and timestamps. Win chargebacks on evidence, not arguments.
Protect your fleet →
Boat tied up at dock — deposit hold workflow
Booking · #BK-2389 ● Hold · $750
Pre-auth on card$750.00
Damage · hull scratch-$180
4 photos · rate-card applied
Released to boater$570.00
$5K
deposit holds
per vessel
Weather + safety

Storm forecast Friday? Reschedule them before they call.

Thursday 4pm the marine forecast turns. Dash AI scans tomorrow's 18 rentals, texts each boater the new forecast plus a one-tap "reschedule to Sunday" link, and rebooks them automatically. You wake up to a clean Friday calendar, not 18 voicemails.

  • Forecast-driven reschedule offers — wind speed, swell or storm thresholds you set per vessel; Dash AI texts boaters the moment your safety threshold is breached.
  • One-tap rebook to the next safe day — boater taps "Move to Sunday 9am" → the slot's reserved, the deposit hold rolls forward, no front-desk involvement.
  • Boater education cert captured at booking — state-required boating safety card number collected on the booking form so the boater can't depart without it documented.
  • Captained-upgrade offer on rough days — instead of full reschedule, offer the boater a captained version of the same vessel for a fee. Convert a refund into a revenue swap.
Stop losing storm days →
Marina with boat fleet — weather reschedules
Dash AI · Thursday 4:12 PM ● Auto-sent · 18 boaters
Hey Sarah — Friday's forecast: 25kt wind, 4ft swell. We can move your pontoon to Sunday 9am, same price. Tap to confirm.
Yes, move to Sunday ✓
0
storm-day
voicemails
Plus the standard stuff

All the features you'd expect. Done well.

The 3 features above are unique to marina and boat rental ops. Everything below is table stakes — and we don't charge extra for any of it.

Harbor Charter · Book online
FRI21
SAT22
SUN23
MON24
Book now →
Online booking widget
Embed on your existing site. Looks like your marina, not generic rental software. Hourly + half-day + multi-day, mobile-ready, fast.
22ft Pontoon · half-day$540.00
Fuel package$70.00
Tube + rope$25.00
Total$635.00
Tap to pay
Dock-side POS
Ring up walk-up boaters in seconds. Tap-to-pay on iPad or phone, customer lookup for repeats, fuel + add-ons in the same flow — no separate till to reconcile.
Boater Waiver · Harbor Charter
Captain signature
Sarah M.
✓ Signed · cert #BS-2841 · 7:48am
Digital waivers + cert capture
Signed on phone before pickup. Boater safety cert number captured at booking. Guardian-signed for minors. Every waiver archived for insurance and audit.
Live fleet Sat · 9:14 AM
Pontoons · 22ft
6 / 7
Center consoles · 20ft
2 / 4
Skiffs · 16ft
4 / 5
Sailboats · 30ft
1 / 3
Live fleet availability
Every vessel tracked by hull number and slip. Real-time availability across hourly, half-day and multi-day bookings — no double-booking, no overselling.
Hi Sarah — your pontoon is ready for pickup tomorrow at 9:00am, Slip 14.
YES 👍
Locked in. Waiver + cert link: edash.co/w/sa
8 of 8 tomorrow's boaters chased — 100% confirmed
SMS & email comms
Confirmations, pickup reminders, weather reschedule offers, review requests — all triggered automatically. No extra apps, no scripts, no 11pm copy-paste.
$18,420
Revenue this week
↑ +22%
Reports & insights
Revenue, fleet utilization, captain productivity, repeat-boater rate. Daily emails — no dashboard archaeology required.
A typical Saturday

22 departures. 110 boaters. 18 inspections. Zero burnout.

Here's what a busy summer Saturday looks like running on EquipDash — from the morning brief to the overnight agents finishing up while you sleep.

Dash AI · Morning brief

Good morning. 22 departures today, 8 in the 9am wave. Marine forecast: 8kt SW, 1ft swell, clear — green-light conditions across the fleet.

2 waivers missing from tomorrow's bookings. I texted both at 6am — Sarah M. already signed, Patel family in progress.

Dock crew. You have 3 scheduled. I'd recommend 4 between 8:30–10am based on the morning departure cluster. Want me to ping Marcus?

6:00 AM · Pre-shift

Know what's about to break before you walk down the dock.

Dash AI checks last night's returns, today's marine forecast, and the day's booking load — then writes the brief. No more flipping between five tabs at 5:45am.

22
departures today
8kt
wind · 1ft swell
2
waivers chased
Pre-departure · 22ft Pontoon #024 8:52 AM
PF
The Park Family · 6 boaters
9:00am departure · Slip 14 · half-day
Pre-departure checklist
Fuel 35 gal · 6 PFDs · flares · kill switch — all ✓
Waivers + boater cert
Signed on tablet ✓ · cert #BS-2841 verified
Deposit hold · pre-auth
$750 on file · vessel released · departed 9:01am
9:00 AM · Departure wave

Vessel off the dock in 8 minutes flat.

Family arrives. Pre-departure checklist on a tablet. Waiver + cert verified. Deposit hold pre-authed. They're off the dock before the next slip's boater pulls in. No second till, no paper, no scrambling.

8 min
arrival to depart
8
departures this wave
$750
deposit pre-auth
Returns · Booking #BK-4612 ● Damage flagged
Return inspection · 1:18 PM
22ft Pontoon · #PON-027
Hull scratch flagged, starboard waterline. 4 photos captured.
Deposit applied · 1:18 PM
$180 applied · $570 released
Rate-card priced. Damage report DR-018 ready to send.
Boater texted automatically: "Thanks for returning the pontoon. A 4-inch hull scratch was noted — $180 applied to your deposit per the rate card, $570 released back to your card today. Damage report attached. Hope you had a great day on the water!"
1:00 PM · Return wave

Damage at return = deposit applied in 60 seconds.

Flag damage at the inspection and a rate-card-priced damage report drafts instantly — photos, boater history, deposit math all attached. The boater gets a polite, defensible auto-text. No sticky notes, no Stripe disputes you can't win.

18
returns today
2
damage reports
60s
inspection to report
Overnight agents · running while shop is closed ● Active
Departure reminders queued · 26 boaters booked for tomorrow's 9am wave will get texted at 7am with their slip number, departure time, and waiver link.
Damage report drafted · DR-018 (Pontoon #027 hull scratch) — rate-card priced at $180, photos attached, ready to send to the boater on your morning approval.
Tomorrow's dock crew optimized · Marine forecast holds calm — 4 on the dock between 8:30–10am. Marcus pinged, confirmed.
Review requests sent · 19 happy boaters from today got asked to leave a Google review. 6 already responded. Avg rating: 4.9.
9:00 PM · Marina closed

EquipDash keeps working while you sleep.

Pre-built agents handle the overnight admin — departure reminders, damage reports, dock-crew planning, review chases. You walk in tomorrow to a ready brief, not a backlog.

12
agents running
26
tomorrow's boaters
0
staff overtime

FREQUENTLY ASKED

Everything you need to know.

The questions marinas and boat rental shops actually ask before they switch.

Contact Us

What does this actually cost?

Plans start at $29/month. 21-day free trial, no card. There is a 1–2% platform fee you can pass to your boater at checkout — so unlike FareHarbor or Peek Pro pulling 1–6% off your top line, your margin stays yours.

Do I need a credit card to start?

Does this handle hourly, half-day and multi-day boat rentals?

How are security deposits handled?

What happens when weather cancels a rental?

Can EquipDash capture USCG / state boater safety cert info?

How long does it take to switch from FareHarbor / Peek Pro / Rezdy / Checkfront?

Can I track maintenance history per vessel?

Start your free 21-day trial.

Plans from $29/month after your trial. No credit card required. See why marinas and boat rental shops are switching to an AI-native platform.

GENERAL
Dashboard
AI Assistant
OPERATIONS
POS
Calendar
Bookings
SERVICES
Rentals
Experiences
Store
MANAGEMENT
Customers
Dashboard
Search... + New booking
Rentals 5 Experiences 6 Store 3
Performance snapshot Showing performance for last 7 days
Sales $2,884 +100%
Booking in period 5 +100%
Bookings received 19 +100%
Upcoming pick ups Late pick ups (1)
Booking #CustomerPick up time
123Lauren Walker2 reserved07:00 PM, Feb-17
120Andrew Clark2 reserved07:00 PM, Feb-22
121Nicole Lewis1 reserved07:00 PM, Feb-26
Next returns Late returns (3)
Booking #CustomerReturn time
116Daniel Thomas1 picked up07:00 PM, Feb-17
119Stephanie Harris1 picked up07:00 PM, Feb-16
117Ashley Jackson1 picked up07:00 PM, Feb-19
Performance snapshot Showing performance for last 7 days
Sales $4,120 +42%
Booking in period 6 +50%
Bookings received 24 +33%
Upcoming bookings Late bookings (0)
Booking #Activity NameStart time
130Sunset Kayak Tour4 confirmed09:00 AM, Feb-18
132Reef Snorkel Trip2 confirmed10:30 AM, Feb-20
135Mountain Hike6 confirmed08:00 AM, Feb-22
Active bookings Live (1)
Booking #Activity NameEnd time
128Whale Watch Cruise4 completed05:00 PM, Feb-17
129Zipline Adventure2 completed04:00 PM, Feb-18
131Cave Explore Tour3 completed06:00 PM, Feb-19
Performance snapshot Showing performance for today
Store revenue $892 +28%
Products sold 3 +200%
Orders 8 +60%
Recent orders
Order #CustomerOrder time
140Ryan Torres2 items02:15 PM, Feb-17
142Amanda Li1 item11:30 AM, Feb-18
143Chris Evans3 items09:45 AM, Feb-19
Low stock products
ProductSKUStock
Sunscreen SPF50SUN-050Low3 left
Dry Bag 10LDRY-010Low2 left
GoPro MountGPR-101Low1 left
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