Calendar Sync Growth+This feature requires the Growth+ plan or higher
Calendar Sync keeps EquipDash and your personal calendar in step, both ways:
- Your bookings show up in your calendar — every confirmed booking appears automatically in Google Calendar, Apple Calendar, Outlook, or any calendar app.
- Time you block off blocks EquipDash — a day off, a public holiday, or an appointment on your calendar stops EquipDash from taking bookings for that time, across your booking widget, POS, and API.
No double entry. Block a day once, in the calendar you already use, and EquipDash respects it everywhere.
The Two Ways to Connect
You can use either or both — pick what suits the calendar you already use.
| Google Calendar | iCal link | |
|---|---|---|
| Works with | Google Calendar | Apple Calendar, Outlook, Airbnb, Booking.com, anything with an iCal link |
| Updates | Live, within seconds | Every few hours (set by the calendar app) |
| Setup | One click — connect your Google account | Copy/paste a link |
| Both directions? | Yes | Yes |
Most owners connect Google Calendar for the instant, hands-off experience. If you use Apple Calendar or Outlook, use the iCal options instead — they need no sign-in.
What Shows Up in Your Calendar
When the bookings-out direction is on, EquipDash creates one calendar event per confirmed booking:
- Title: the customer's name and what they booked — e.g. Jane Doe — Sunset Kayak Tour.
- Time: the booking's start and end, in your time zone.
- Details: status and a link back to the booking in EquipDash.
With Google Calendar, these land in a dedicated "EquipDash Bookings" calendar so they never clutter your personal events — you can show or hide them with one tick. Cancelled bookings are removed automatically.
How Blocking Works
When the blocks-in direction is on, anything on your chosen calendar becomes a closure in EquipDash for that time. Closures stop new bookings on every channel — your widget, POS, and API — but never cancel bookings you already have.
- An all-day event blocks the whole day.
- A timed event blocks just that time window.
- Remove the event from your calendar and the closure disappears on the next sync.
Closures created this way are kept separate from the ones you make by hand in Settings → Closures — syncing never touches your manual closures.
What You Need
- A plan that includes Calendar Sync (Growth and above).
- For Google: a Google account you can sign in to.
- For iCal: the calendar link from whatever app you want to subscribe to or block from.
Next Steps
- Connect Calendar Sync — step-by-step setup for Google and iCal.