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Connect Calendar Sync Growth+This feature requires the Growth+ plan or higher

Open Settings → API & Integrations → Integrations and scroll to the Calendar section. There are two cards:

  • Google Calendar — live two-way sync with your Google account.
  • iCal & Custom — subscribe in any calendar app, or block out time from an iCal link (no sign-in).

Pick either or both.

Option 1: Connect Google Calendar​

This gives you live, two-way sync in one step.

The Google Calendar card with the Connect Google Calendar button

  1. On the Google Calendar card, click Connect Google Calendar.
  2. Sign in to Google and allow EquipDash to manage your calendars.
  3. You're back in EquipDash, now connected:
    • Show my bookings in Google Calendar — on by default. Bookings appear in a new "EquipDash Bookings" calendar.
    • Block out time from my calendar — off by default. Turn it on only if you want events on your calendar to stop EquipDash taking bookings. This keeps private appointments on your personal calendar from accidentally blocking your availability.

Choose which calendar blocks your availability​

When you turn on Block out time from my calendar, pick the calendar EquipDash should watch. We recommend creating a separate Google calendar just for closures (for example "Closed") and choosing it here — then only events on that calendar affect EquipDash, and your personal appointments are never touched. (Event titles are never shown to your customers — the booking widget just says you're closed for that time.)

Turn a direction off​

Each direction has its own switch. Turn off Show my bookings if you only want blocking, or turn off Block out time if you only want your bookings to appear. Changes save instantly.

Sync now​

EquipDash syncs automatically, but if you've just made changes and want them reflected immediately, click Sync now.

The iCal & Custom page showing the subscribe link and the block-out form

Option 2: Subscribe in Apple Calendar, Outlook, or anywhere​

No sign-in needed — this is a private, read-only link to your bookings. Open the iCal & Custom card to find it.

  1. On the Subscribe in Apple Calendar, Outlook, anywhere card, click Copy link.
  2. In your calendar app, choose Add calendar from URL (Apple Calendar: File → New Calendar Subscription; Google: Other calendars → From URL; Outlook: Add calendar → Subscribe from web).
  3. Paste the link. Your bookings appear and refresh automatically every few hours.
Keep this link private

Anyone with this link can see your booking times. Don't share it publicly.

Option 3: Block out from another calendar (iCal)​

Use this to block EquipDash from any calendar that gives you an iCal link — Outlook, Airbnb, Booking.com, or a Google calendar's secret iCal address.

  1. Get the iCal link from the other calendar (look for "iCal", "ICS", or "Subscribe" in its sharing settings).
  2. On the Block out from another calendar card, paste the link, give it a name (e.g. "Airbnb"), and click Add calendar.
  3. EquipDash imports its events as closures straight away and keeps them in sync. Remove an event upstream and the closure disappears on the next check.

To stop blocking from a calendar, click Remove next to it — the closures it created are removed too.

Disconnecting​

On the Google Calendar card, click Disconnect. EquipDash stops showing your bookings and stops reading blocks. Any closures already imported stay in place — clear them in Settings → Closures if you no longer want them. You can reconnect at any time.

Troubleshooting​

ProblemFix
Bookings aren't appearing in GoogleCheck Show my bookings in Google Calendar is on, then click Sync now.
A blocked day still takes bookingsConfirm Block out time is on and the right calendar is selected, then Sync now.
An iCal calendar shows an errorThe link may be wrong or private — re-copy it from the source app and re-add it.
Times look off by a few hoursCheck your time zone in Settings → Business details.