AI AGENT TEMPLATE
An AI agent that monitors PFD (life jacket) inventory by size and alerts counter when any size runs low. Prevents the "we don't have your size" moment.
Running out of the right-size PFD (personal flotation device) in a water sports shop is a uniquely painful stockout. The customer has paid, shown up, is ready to go — and the only thing standing between them and the water is a Type III kids' PFD that's not in inventory. You either improvise (bad safety story), send them away (refund plus ruined day), or scramble staff to find a nearby shop that can loan one (operational chaos). All three are worse than just knowing you were about to run out.
The PFD Stock Alert Agent prevents the surprise. The agent monitors PFD inventory by size and type continuously, forecasts upcoming demand from the confirmed bookings on the calendar, and alerts the ops team when a shortfall is projected — typically 3-5 days before the stockout would hit. The alert includes the projected gap, which bookings are affected, and a suggested reorder or reallocation plan.
Forecasting is the key move. Raw stock-level alerts ("you have 3 Type III left!") are noise without demand context — 3 left is fine on a quiet Tuesday but a catastrophe on Saturday at 11am. Pairing inventory with booking volume turns the alerts from false-alarm spam into actionable, dollar-impact-specific notifications. Operators running it report stockouts on safety equipment falling from 4-6 per season to essentially zero.
Below is the full agent spec: trigger, tools, forecasting logic, and how to tune thresholds for your specific fleet and booking mix.
"Every hour during peak season, check PFD availability by size. Alert counter if any size drops below 3 units OR if demand today exceeds remaining stock."
Paste this into Dash Agents. Dash reads the prompt, picks the right tools, assembles the logic, and creates a ready-to-run agent in seconds.
The agent uses the standard Dash Agents tool library. Every tool call is logged.
On trigger, the agent runs these steps in order. Any step can be customised by re-prompting.
Per-size count of available units.
Bookings today still needing PFD by size.
Sizes with stock <3 or demand > stock.
Substitute suggestions.
Actionable, specific.
Counter + shift lead, SMS during peak.
Customisations by re-prompting in plain English: change the trigger timing or conditions, adjust the recipient list, tune thresholds, modify tone, add approval gates, connect additional channels (SMS, WhatsApp) if available. Run in approval mode for the first week to build confidence before switching to autonomous.
Structured automation beats manual follow-up in three ways:
Set this agent up on your first week. Run in approval mode for five days while you watch the outputs, then flip to autonomous. The ROI compounds across a full season — a quiet automation that simply does the right thing, every time, without anyone having to remember.
Asset-level tracking in rental software with per-size availability. Each PFD has a unique ID; each rental logs in/out.
Dash Agents handle the repetitive work so your team can focus on customers. Start your free trial and build your first agent in minutes.
