GUIDE MANAGEMENT

Assign the right guide to every trip

See guide availability, qualifications, and scheduled trips in one view. Assign guides to experiences based on who is free and best qualified. Guides get notified through the app.

GENERAL
Dashboard
AI Assistant
OPERATIONS
POS
Calendar
Bookings
SERVICES
Rentals
Experiences
Store
MANAGEMENT
Customers
Guides + Add Guide
Search guides...
GUIDE STATUS TRIPS LANGUAGES
KR
Kai Reeves Available 24 EN, DE
MN
Maria Nguyen On Trip 31 EN, FR
TS
Tom Sullivan Available 18 EN
LH
Lena Hartmann Day Off 22 EN, DE
JP
Jake Palmer Available 15 EN, JP
SA
Sophie Archer On Trip 28 EN, ES
RD
Ryan Dubois Available 9 EN, FR
NW
Nina Walsh Available 20 EN
KR
Kai Reeves
Available Today
24
Total Trips
4.9
Rating
2
Languages
CERTIFICATIONS
First Aid Level 2
Kayak Instructor
Snorkel Guide
Team Today
5
Available
2
On Trip
1
Day Off

Free 21-day trial of all features, no credit card required.

Complete platform with online rental store and mobile app.

Easy setup with access to support and onboarding specialists.

Hiking guide
Guide Availability
KR
Kai Reeves
Kayak, Snorkel
Free
MN
Maria Nguyen
Hiking, Whale Watch
9:00–12:00
TS
Tom Sullivan
Surf, SUP
Free

Availability and qualifications at a glance

Each guide has a profile with their availability, skills, certifications, and language capabilities. When assigning a trip, you see who is free and qualified in one view.

Assign guides and notify them instantly

Drag a guide onto a trip or select from available options. They get a notification through the mobile app with trip details, guest manifest, and any special notes.

Trip Assignment Today · 3 trips
EXPERIENCE TIME GUESTS GUIDE
Whale Watch Tour 9:00 AM 8/12
MN
Maria
Kayak Adventure 10:30 AM 6/8
KR
Kai
Sunset SUP 4:00 PM 4/6 Assign
Snorkel Safari 2:00 PM 10/10
SA
Sophie
Notification Sent
Kai Reeves assigned to Kayak Adventure
TRIP DETAILS
10:30 AM · 6 guests · 2hr duration
Meeting point: Main Beach Hut
Certifications
GUIDE CERTIFICATION EXPIRES STATUS
Kai Reeves First Aid L2 Dec 2026 Valid
Maria Nguyen First Aid L2 Mar 2026 Expiring
Tom Sullivan Surf Instructor Aug 2026 Valid
Lena Hartmann Dive Master Nov 2026 Valid
Jake Palmer Kayak Guide Feb 2026 Expired
Renewal Alert
1 expiring · 1 expired
Jake Palmer — Kayak Guide
Expired Feb 2026 · Needs renewal
Maria Nguyen — First Aid L2
Expires Mar 2026 · Renew soon

Track certifications and training

Store certification details and expiry dates. EquipDash flags upcoming expirations so you can plan renewals before they lapse.

EXPLORE MORE FEATURES

All-in-one solution that runs your entire business

The ultimate all-in-one solution that runs your entire business from one dashboard.

  • Bookings
  • Customer Experience
  • Resource Management
  • Operations
  • Dash AI
  • Scheduling & Logistics
  • Integrations

Bookings made easy

Online booking, POS, and automated workflows keep customers booking and you stress-free.

  • Online Booking
  • Booking Management
  • POS Management
  • Refund & Cancellation
  • Waitlist Management
  • Workflow Automation
  • Secure Payment
Bookings
All 234 Rentals 188 Experiences 46
Booking # Date Customer Status
#132 Mar 5 David Green Confirmed
#131 Mar 4 Sarah Chen Picked Up
#130 Mar 3 James Walker Cancelled
#129 Mar 2 Megan Allen Confirmed
#132 David Green Confirmed
Mar 5 — Mar 7, 2026
Items
Snorkel Set Adult · x2
$48.00
Beach Umbrella Large · x1
$25.00
Total $73.00

Delight your customers, drive loyalty

Build lasting relationships with CRM, digital waivers, loyalty programs, gift cards, and automated campaigns — all from one dashboard.

  • CRM
  • Reviews & Surveys
  • Promotions and Campaigns
  • Gift Cards & Vouchers
  • Digital Waivers
  • Custom Forms
Customers Search
ID Name Email Last Booking
165 Rachel Torres rachel@mail.com Feb 28
164 Kevin Park kevin.p@mail.com Feb 25
163 Lisa Chang lisa.c@mail.com Feb 22
162 Mark Johnson mark.j@mail.com Feb 18
RT
Rachel Torres rachel@mail.com
12 Bookings
$1,840 Spent
3 Waivers
Waivers Signed
Liability Waiver Feb 28
Equipment Release Jan 15
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Full control over every resource

Track inventory across locations, coordinate guides, manage product and experience catalogues, and plan for seasonal demand — all in real time.

  • Inventory Management
  • Product Catalogue
  • Experience Catalogue
  • Season & Schedule
  • Store Catalogue
Products
Product Name SKU Category Status Price
Stand Up Paddleboard SUP-01 Water Active $89
Snorkel Set SNK-04 Water Active $24
Beach Cruiser Bike BK-12 Land Low $35
Kayak Single KY-08 Water Active $65
Stand Up Paddleboard
SKU: SUP-01 Active
Availability by Location
Main Beach 8 available
Harbor Point 2 available
Variants
10ft All-Around 12ft Touring

Run your business smarter, operate flawlessly

Manage your team, maintain equipment, track performance with real-time reports, and connect your favourite tools through integrations.

  • Staff Management
  • Asset Equipment & Maintenance
  • Reports & Insights
  • API & Integrations
Dashboard This Month ▾
Revenue $12,480 +18%
Bookings 156 +12%
Active Customers 89 +8%
Revenue by Week
W1
W2
W3
W4
Today's Roster
JM
Jake Miller Guide · 8am–4pm
AL
Amy Lee Front Desk · 9am–5pm
TC
Tom Carter Maintenance · 7am–3pm

Work smart, not hard with intelligent features

EquipDash's Dash AI uses intelligent technology to streamline operations, reduce manual work, and help you make smarter business decisions.

Explore All Features
Dash AI Your intelligent assistant
Good morning! I noticed 3 bookings need attention today. I've also prepared your daily summary.
Show daily summary Revenue insights Check inventory
Quick Actions
Create Booking
Today's Bookings
Check Inventory
Usage this month
325 / 500 queries

Plan smarter, operate seamlessly

Build guest lists, generate trip manifests, and roster staff across locations — so you are always prepared, even during your busiest weeks.

  • Guestlist & Manifest
  • Staff Rostering
  • Calendar
Calendar This Week ▾
Mon
SUP x4
Snorkel
Tue
Kayak
Wed
Bikes x6
Dive
SUP x2
Thu
Kayak x3
Fri
Snorkel
SUP x5
Sat
Bikes x8
Dive
Sun
Kayak
Guest Manifest
Sunset Snorkel Trip Wed, Mar 5 · Guide: Jake M.
David Green +1 guest
Sarah Chen
Megan Allen Pending

Connect the dots with the tools you love

Stop wrestling with disconnected systems—EquipDash brings it all together.

Viator

Viator

Tripadvisor

Tripadvisor

Stripe

Stripe

HubSpot

HubSpot

QuickBooks

QuickBooks

Xero

Xero

Expedia

Expedia

Shopify

Shopify

Zapier

Zapier

WordPress

WordPress

Explore All Integrations

FREQUENTLY ASKED QUESTION

What would you like to know about EquipDash?

Find answers to your questions below. Contact us if you couldn't find what you're looking for.

Contact Us

Can guides see their own schedule?

Yes. Guides view their upcoming trips, guest manifests, and trip notes through the EquipDash mobile app.

How do I assign guides to trips?

Can I track guide certifications?

Does it support multiple languages?

Can guides update their own availability?

Can I see guide utilisation in reports?

Schedule your guides with confidence

Start your free 21-day trial and manage guide availability from one place.

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