Add Dash, an AI assistant, to your booking page. It answers customer questions, recommends what to book, and lets them book right in the chat — all from your own catalogue and policies.
AI & AutomationRunning more than one line — rentals, experiences, store, services? Now see them all on one dashboard. An “Everything” view shows today's worklist for each line — pickups and returns due, tour departures and who's checked in, orders to pack, repairs overdue or ready — plus blended sales for any date range. One click drills into any line's full dashboard.
OperationsRun your team from your phone. The EquipDash mobile app on iOS and Android now shows your staff roster and handles timesheets and clock in/out. Check who's rostered and who's on the clock, review hours actually worked, and let staff punch in and out from their own device — no need to be at the counter.
OperationsCharge more where it costs more. Give any variation of a rental product its own price, and any pickup location its own — so a premium model or a busier site can charge more than the rest. You can even price one variation at one location.
OperationsWhen the weather turns or the river drops, move a whole departure in one action — every active booking on a slot shifts to a new date and time together, with no half-moves. Customers are notified by email or SMS with self-serve links to view, reschedule, or cancel. Works from the supplier portal, mobile app, API, and Dash AI.
BookingsA Dash Agent that watches the forecast for weather-sensitive departures and proposes slot reschedules before the day falls apart. Approve in one click and the new time, your reason, and self-serve reschedule links go out to every affected customer automatically.
AI & AutomationTell EquipDash once what counts as too dangerous for your business — high wind, lightning, low snowfall, extreme heat — and it watches the forecast every 30 minutes at each location. When your threshold is crossed it automatically closes just the affected hours, offers every booked customer a free reschedule with no notice required, and reopens the moment it clears.
OperationsTrack every guide's certifications and languages in one place — first aid, swiftwater rescue, avalanche safety and more — and let EquipDash watch the expiry dates, with dashboard alerts and a weekly renewal email so nothing lapses. Set the qualifications each tour needs, and rostering flags anyone under-qualified or missing a required language before the trip goes out.
OperationsSet an experience's location by picking one of your saved venues instead of re-typing the same address every time. Link a venue once and its name appears everywhere customers and staff see the meeting point — the booking widget, QR tickets, manifests and the mobile app. Fully optional, and existing experiences stay exactly as they are.
OperationsSee exactly which bookings came from your Google Ads — captured automatically and invisibly, with no setup and nothing extra for customers to fill in. Every booking shows the ad and campaign that drove it, a new Marketing report totals the revenue, and one click sends that revenue back to Google Ads so you can measure true cost-per-booking and ROI.
IntegrationsMake safety checks mandatory before gear goes out or a guest checks in. Build a checklist once — life jackets aboard, waiver signed — assign it to all products, a category, or specific items, and staff must tick it off at handover. A failed critical item blocks pickup until it's resolved, or a manager overrides with a logged reason.
OperationsEquipDash messages your customers automatically at every step — branded in your colors, worded how you want. Pre-arrival emails send directions, a what-to-bring list and a waiver link; late returns carry a one-tap extend link with the cost shown; damage charges go out as a secure payment link with photo evidence. Set it once; it runs across email and SMS.
CustomersSell a multi-day tour — a 3-day trek, a weekend kayak expedition — as one trip and one booking. Set a start and end date for one price, one set of spots, one guide team, and EquipDash handles the rest: the calendar shows every day the trip runs, assigned guides can't be double-booked, and the pre-trip reminder goes out once.
BookingsAdd any waiver, rental agreement, intake form or feedback survey straight to your own website, so customers read and sign right there — no developer needed. Or drop a scan-to-sign QR code on your site, a poster, or the counter for instant signing on a phone. Get paperwork done before customers arrive, so check-in is faster and queues are shorter.
OperationsA lot of rental gear is a kit — a tent is poles, stakes, footprint and rainfly. List the parts once, and staff tick each one off as they pack it at pickup and again at return. A missing piece gets caught before the customer drives off, not a week later. Works on the web dashboard and mobile app.
OperationsLet guests check themselves in for tours, lessons and charters instead of a guide scanning everyone one-by-one. They tap “I'm here” on their ticket, or scan a QR poster, find their booking and check in — whole group included. Any unsigned waiver pops up to sign on the spot, and you get a live manifest of who's arrived.
BookingsNo signal? No problem. The mobile app now keeps working in dead zones — the trailhead, the beach, the river. Pull up the day's bookings and guest lists, hand over and check in gear, scan tickets and photograph damage with no connection. Everything saves on the phone and sends itself the moment signal returns — no buttons, nothing lost.
OperationsSell repairs and tune-ups alongside your rentals. Create services — ski tune, boot fit, bike service — with a price and turnaround time. Customers book online or staff add them at the counter, and each job moves from drop-off to ready for pickup, with a “your gear is ready” email sent automatically. Smart ready-by times factor in your opening hours.
OperationsTurn any boat trip into a Coast-Guard-ready charter in one tap. Set an experience to “Boat charter” and EquipDash collects an emergency contact from every passenger at booking, then gives each departure a print-ready USCG manifest — names, ages, emergency contacts, special needs, waiver status and the captain on the trip. Never rebuild a passenger list in a spreadsheet again.
OperationsYour bookings appear in Google, Apple or Outlook calendars within seconds — no copying anything across. And time you block off in your own calendar, like a day off or a maintenance morning, automatically stops EquipDash taking bookings for that window, on your widget and POS alike. Two-way with Google in one click; subscribe Apple and Outlook by link.
IntegrationsRun several tours on the same machines and they used to track spots separately — so two tours could sell the same vehicle at once. Now you set what each tour runs on, and every session plus direct rentals draw from one shared pool. When the last machine's taken, anything overlapping sells out automatically, and cancellations free it instantly.
BookingsOffer optional add-ons customers tack onto a booking — a helmet with a bike, a photo package on a tour. Set each up once with a name and price, charged once or per person, on any rentals or tours, with optional stock limits. Customers add them while booking and the total updates instantly — online, in-store, and on mobile.
BookingsYour booking page now speaks 30 languages. Turn one on and your whole catalog — product and tour names, descriptions, prices, checkout and cart — translates itself automatically, and edits re-translate on their own. It detects each visitor's language, and confirmation emails, reminders and payment all arrive in the language they booked in.
BookingsWhen a customer asks what data you hold, or asks to be deleted, it's one click — not a support ticket. Download everything on a customer (profile, bookings, waivers, messages, consent) as a readable file, or “Forget this customer” to erase their details while keeping your tax records. Exactly the tools you need to meet your GDPR obligations.
CustomersYour team clocks in and out on a shared tablet at the counter — tap your name, enter a 4-digit PIN, and you're on the clock. Managers can skip the PIN. Every punch is stamped against the scheduled shift, so you can see who's in, who's late, and who's still to arrive at a glance.
OperationsSee hours actually worked, not just hours scheduled. Every clock-in and clock-out flows into timesheets automatically — worked time, breaks, late arrivals, and scheduled vs actual, per person and per week. Edit or add entries by hand, see who's on the clock right now, and export to CSV for payroll in one click.
OperationsSell multi-day tours, not just hourly activities. Set the trip length once — say 5 days / 4 nights — and customers pick a start date; the end date is worked out automatically. Offer pick-one choices like hotel category or coach type, each priced per traveler, and the price updates live. Run each tour private or sold by the seat.
BookingsKeep a copy of every signed document in your own Google Drive. Connect it once and EquipDash automatically syncs the PDFs you generate — signed waivers, forms and more — into a folder you control. No manual downloads or uploads; the paperwork files itself, ready to share with insurers, staff or partners whenever you need it.
IntegrationsTurn one signed form into several branded PDFs. A customer signs once and EquipDash generates separate professional documents — say a Rental Contract and an Acknowledgement of Risk — each with only the parts you choose. Build one in seconds with a drag-and-drop editor, auto-fill booking details, add a staff counter-signature, and set per-language logos for bilingual guests.
OperationsList your tours and activities on Viator, the world's largest experiences marketplace, and reach travelers planning their trip. Bookings flow straight back into EquipDash and availability and pricing stay in sync automatically, so you never oversell across channels. Manage direct bookings, walk-ins, and OTA reservations together in one place.
IntegrationsCustomers can extend a live rental, reschedule, or cancel from their booking page — no email back-and-forth, no phone calls. Send a one-tap "extend by an hour" SMS or email mid-rental and they pay the extra time straight from the link, so late returns turn into paid extensions instead of disputes.
BookingsAssign each item in a multi-person booking to a specific participant — Sarah on bike #14, Tom on bike #07 — so fittings, sizes and serial numbers stay tied to the right rider. Returns, damage reports and fit history all flow back to the individual, not just the booking.
OperationsSet a default security deposit on each product — $200 on premium e-bikes, $50 on a paddleboard — and EquipDash pre-authorizes the right amount automatically at checkout. No more flat one-size-fits-all holds or manual adjustments at the counter.
OperationsCapture a digital fit ticket for any ski, snowboard or boot rental — sizing, ability, boot sole length and stance, tied to the booking. A built-in DIN calculator suggests a binding release value from the ISO 11088 chart, and pickup stays blocked until a tech confirms it, with every confirmation logged for safety. Skiers can pre-fill at online checkout and returning customers copy last season's fit in one tap.
OperationsCap how many rentals your team hands out in the same window so a busy morning doesn't stack up more pickups than the counter can service. Set a limit — say 5 pickups every 15 minutes — and full windows automatically show as booked out, with the next open slot suggested.
BookingsClose your rentals for public holidays, maintenance mornings or one-off events without touching your opening hours. Set one-off or recurring weekly closures and those days and times drop off the booking widget, with existing bookings left untouched.
BookingsA new in-app wizard walks you through your first product, pricing, payments and booking widget — guided by Dash AI so you're taking bookings in minutes, not days. Rather have us do it for you? Our team will import your data, build your catalog, connect Stripe and embed your widget on your site.
Getting StartedEquipDash is now in the ChatGPT app store. Check today's bookings, look up customers, log condition reports, adjust pricing, or fire off any of 200+ actions — all by chatting with ChatGPT. Install once, then run your business from the same place you ask everything else. Open in ChatGPT →
AI & AutomationSend booking confirmations, reminders, payment receipts and waiver requests by SMS — not just email. Top up a prepaid balance and pay per message at published per-country rates, or bring your own Twilio account. Customers get the text in seconds, no-shows drop, and waivers come back signed before pickup.
OperationsGenerate an insurer-ready zip of signed waivers in a few clicks — one PDF per waiver with your logo and the signature embedded, plus a manifest CSV and any uploaded files like ID photos. Filter by date range, customer or form, then download from a secure link. Kick it off from the supplier portal, the API, or just ask Dash to "export last month's signed waivers".
OperationsOpen your dashboard to a fresh briefing that's already done the thinking — what matters today, what changed overnight, and what to do about it. It pulls in weather, today's bookings, late pickups, low stock, staff gaps and missing waivers, and only shows the sections that apply to your business.
AI & AutomationEvery product, customer, booking, experience and calendar page now leads with a one-line read on what's going on — plus up to three smart suggestions when something's worth a closer look. Spot underused weekday stock, repeat customers due for a nudge, or a shift gap before it becomes a problem, then act on it in one click or turn it into an agent that handles it for you next time.
AI & AutomationDash AI now runs on a wider lineup of leading models — OpenAI ChatGPT, Anthropic Claude, Google Gemini, xAI, and Moonshot Kimi. We route each task to the model best suited for it, so you get faster, smarter answers without lifting a finger.
AI & AutomationPrefer to use your existing ChatGPT, Claude, Gemini, xAI, or Kimi account? Drop your API key into EquipDash and Dash AI runs on your own credits — your provider bills you directly, and your plan's AI credits stay untouched.
AI & AutomationGrowth jumps from 500K to 3M tokens a month (6× more), and Pro jumps from 2M to 8M tokens (4× more) — same plan price. Let Dash AI do more of the heavy lifting without watching the meter.
AI & AutomationJust type what you need. The Cmd+K search bar now understands plain English — ask "what's overdue today?", say "add a new kayak for $45/day", or search "bookings for Sarah next week" and get instant answers, shortcuts, and one-click actions. Keyword search still works the same, now with AI superpowers when you want them.
AI & AutomationNot sure what to charge? Hit "Suggest Prices" when you're creating a product, experience or store item and EquipDash researches competitor listings in your area, then proposes a price set shaped to your pricing structure — flat, tiered, seasonal or per-participant. Review the sources, then apply in one click or tweak before saving.
AI & AutomationTrack rental equipment across multiple locations in real time. See exactly what's available at each site, transfer stock between locations, and keep every branch fully equipped for peak season.
OperationsThe EquipDash mobile app is now available for iPhone and iPad. Manage bookings, check inventory, process walk-ins, and stay on top of operations from your Apple device.
OperationsPre-built maintenance checklist templates for every equipment type in your fleet. Use them as a starting point or customize for your workshop — covering bikes, kayaks, paddleboards, ski gear, and more.
OperationsTrack equipment condition at pickup and return with detailed reports and photos. Set rules to automatically send items to the workshop, and maintain a full condition history for every asset.
OperationsBuild weekly rosters faster with copy-week and reusable schedule templates, quick-repeat shifts, drag-and-drop reassignment, bulk actions, richer shift cards, a full edit history, and time-off visible right on the grid. A new booking demand overlay shows rental and experience load per day so you can staff to actual demand — plus print schedules to PDF in one click.
OperationsExperiences now have tickets associated with bookings. Scan QR codes to quickly check in guests and track attendance in real time.
BookingsManage your business on the go. View bookings, check inventory, process walk-ins, and stay on top of operations from your Android phone or tablet.
OperationsSend emails from your own domain for a professional, branded customer experience. Build trust with every message.
OperationsModel Context Protocol integration enabling seamless connections between AI tools and your EquipDash data.
AI & AutomationAutonomous AI agents that handle routine tasks across your business — from booking confirmations to inventory updates.
AI & AutomationList your tours and experiences on GetYourGuide. Bookings sync back to EquipDash automatically with availability and pricing updated in real time.
IntegrationsSync invoices, payments, and contacts directly with Xero. Keep your accounting up to date without manual data entry.
IntegrationsConnect EquipDash to thousands of apps with Zapier. Automate workflows between your favorite tools without writing code.
IntegrationsSync invoices, payments, and customers directly with QuickBooks. Automate your bookkeeping and eliminate manual data entry.
IntegrationsCollect customer feedback automatically after bookings and display reviews to build trust and drive more business.
CustomersIntegrate EquipDash with your existing tools and workflows via our comprehensive RESTful API.
IntegrationsGroup products together as packages for easy rental and sales. Great for combo deals and starter kits.
OperationsCreate reusable pricing structures for consistent, fast product setup across your entire inventory.
OperationsScan and track inventory with barcode labels. Speed up check-ins, check-outs, and stocktakes.
OperationsYour AI-powered assistant that helps manage bookings, answer questions, and streamline daily operations.
AI & AutomationLet customers join a waitlist when items are unavailable. Automatically notify them when stock opens up.
BookingsSell retail products alongside your rentals and experiences. Full e-commerce built right into your dashboard.
OperationsTailor your forms and records with custom data fields specific to your business needs.
OperationsGain insights with detailed reports on bookings, revenue, inventory utilization, and customer behavior.
OperationsManage team availability with built-in leave requests, approvals, and calendar visibility.
OperationsTrack maintenance, repairs, and servicing for your rental fleet. Keep every item in top condition.
OperationsCreate discount codes and marketing campaigns to drive bookings and reward loyal customers.
CustomersSell and manage gift vouchers and promotional credits. A new revenue stream for your business.
CustomersJoin hundreds of rental providers and experience operators who trust EquipDash — an AI-native platform with Dash AI and Dash Agents — to run their business.
