Keep every piece of equipment in working order

In EquipDash, you configure maintenance schedules per product or per individual item. Choose time-based intervals (weekly, monthly, quarterly) or usage-based triggers (after a set number of rentals). The system tracks where each item is in its maintenance cycle and sends alerts when service is approaching or overdue.

Yes. Every service event in EquipDash includes fields for cost, technician, parts used, and notes. The system aggregates total maintenance spend per item and per product type, so you can identify which equipment costs the most to maintain and make informed decisions about repairs vs replacements.

When you mark an item for workshop repair in EquipDash, its status changes automatically and it is removed from available inventory. This prevents double bookings on equipment that is out of service. When repairs are complete, mark it as ready and it returns to your bookable stock immediately.

EquipDash supports condition reports on return. Staff can log the state of an item when it comes back, flag any new damage or wear, and attach photos. If damage is found, the item can be sent directly to the workshop. This creates a documented trail of who had the equipment and what condition it was returned in.

Yes. EquipDash Dash Agents can monitor your entire fleet and alert you when equipment is overdue for service or approaching its next maintenance window. You can also ask Dash AI about the maintenance status of any item at any time — for example, which bikes are due for a brake check this week.

The most effective approach combines preventive maintenance schedules, post-rental condition checks, and a centralised service history for every item. Rental management software like EquipDash automates this entire workflow — scheduling maintenance, alerting your team, tracking workshop status, logging costs, and keeping equipment out of bookable inventory while it is being serviced.