Equipment maintenance

Keep every piece of equipment in working order

Track service history, schedule maintenance, and see what's in the workshop or ready to rent.

No credit card. 21-day free trial.

Workshop counter in EquipDash: 7 in workshop Workshop counter in EquipDash: 3 overdue
Off sale while it's in the shop

Nobody can book an item in the workshop.

Service by days or rentals

Set the interval once on the product.

Runs 300+ operations

Ask Dash which workshop jobs are overdue.

21 days free

No card to start. Cancel anytime.

Service schedules

Service schedules and maintenance alerts

Set an interval on a product, like a tune every 25 rentals or an inspection every 90 days.

  • A service-due ticket opens when an item reaches its interval
  • Asset health shows how close each item is to its next service and to retirement
  • A maintenance-due bot can check every morning and tell the workshop
Track maintenance on a UTV in EquipDash: service every 25 rentals, retire after 600 rentals Asset health for five UTVs: rentals since the last service out of 25, and uses out of 600 before retirement
Workshop status

Workshop status tracking

Send an item to the workshop and it can't be booked. When the job's checks pass, it goes back on sale.

  • Start from 24 prebuilt workshop checklists, or have Dash AI write one
  • A failed critical check keeps the item in the workshop
Service history

Full service history per item

Every workshop job and condition check stays on the item, with what was done and when.

  • Log condition with photos at return, and send damage straight to the workshop
  • Who made each change is in the team activity log
Customer repairs

Customer repairs on the same bench

Book in a customer's own gear for a tune. It sits on the Workshop board next to your rental fleet.

  • Each repair has its own price and a drop-off and pick-up time
A technician tuning a ski at the workbench

Free resource

Free maintenance checklist library

91 ready-to-use checklists for kayaks, bikes, paddleboards, surfboards, ski gear, camping gear, climbing gear, e-bikes, boats and more.

View the checklist library

EXPLORE MORE FEATURES

All-in-one solution that runs your entire business

The ultimate all-in-one solution that runs your entire business from one dashboard.

  • Bookings
  • Customer Experience
  • Resource Management
  • Operations
  • Dash AI & Bots
  • Scheduling & Logistics
  • Integrations

AI-powered bookings, made easy

Online booking, POS, and automated workflows keep customers booking and you stress-free.

AI-powered customer experience

Build lasting relationships with CRM, digital waivers, loyalty programs, gift cards, and automated campaigns — all from one dashboard.

AI-powered control over every resource

Track inventory across locations, coordinate guides, manage product and experience catalogs, and plan for seasonal demand — all in real time.

Run every operation with AI

Manage your team, maintain equipment, track performance with real-time reports, and connect your favorite tools through integrations.

AI that runs your operations

Dash AI is your always-on operator — ask it to handle bookings, pull reports, or check inventory. Dash Bots work autonomously, running follow-ups, alerts, and daily summaries 24/7.

AI-powered planning and logistics

Build guest lists, generate trip manifests, and roster staff across locations — so you are always prepared, even during your busiest weeks.

Connect the dots with the tools you love

Stop wrestling with disconnected systems—EquipDash brings it all together.

GetYourGuide

GetYourGuide

Stripe

Stripe

HubSpot

HubSpot

QuickBooks

QuickBooks

Xero

Xero

Viator

Viator

Tripadvisor

Tripadvisor

Shopify

Shopify

Google Calendar

Google Calendar

Google Drive

Google Drive

Zapier

Zapier

WordPress

WordPress

FREQUENTLY ASKED QUESTIONS

Equipment maintenance questions

Workshop jobs, service intervals and plans. Contact us if yours isn't here.

Contact Us

How does equipment maintenance tracking work in rental software?

Each item keeps its own service history. Set a service interval by days or by rentals, and EquipDash opens a service-due ticket when it is reached. Items in the workshop come off sale until they are returned to stock.

How do I schedule preventive maintenance for my rental fleet?

Can I track repair costs per piece of equipment?

What happens when equipment is sent to the workshop?

How do I track equipment condition when customers return rentals?

Can AI help manage equipment maintenance schedules?

What is the best way to manage equipment maintenance for a rental business?

Which plan includes the workshop?

Extend the life of your equipment

Start your free 21-day trial and set up maintenance tracking.

Will EquipDash suit my business?
Ask Dash. It knows every feature.