BOT TEMPLATE
An AI agent that watches tomorrow's weather and alerts you when conditions threaten scheduled water sports sessions, with draft customer communication ready.
Water sports are more weather-sensitive than most rental categories, and weather calls are disproportionately consequential.
Water sports are more weather-sensitive than most rental categories, and weather calls are disproportionately consequential. High wind closes SUP but not paddleboard tours; a small-craft advisory closes everything; lightning in the forecast ends your operating day. Waiting until 8am to check and then scrambling to call customers already on their way to the beach is how 5pm reviews get written.
The Water Sports Weather Alert Bot watches the forecast continuously. When wind, wave height, lightning probability, or temperature cross your thresholds, the bot drafts customer-specific comms for every affected booking. Each email offers a one-click reschedule to the next viable slot of the same length on the same equipment, with refund as fallback only when reschedule isn't possible.
Reschedule-first framing is the single biggest lever on weather revenue recovery. Operators leading with "we need to reschedule" retain 60-80% of affected bookings; operators leading with "we need to refund" retain 15-25%. The bot also segments by activity - a 20mph wind might still allow paddleboard tours in sheltered water but ends SUP lessons in open ocean - so your messaging is accurate per customer instead of a blanket cancellation.
Below is the full bot spec: trigger thresholds, tools, per-activity cancellation criteria, and how to tune message tone and reschedule window for your operation.
Paste it into Dash Bots and Dash builds the bot: tools, logic and trigger.
On trigger, the bot runs these steps in order. Any step can be customized by re-prompting.
Every booking for tomorrow with customer contact info.
Wind, rain, storm warnings, temperature.
Safe / marginal / unsafe.
Personalized reschedule/refund offer for affected sessions.
Full report + draft emails.
Execute outreach, log on each booking.
The bot uses the standard Dash Bots tool library. Every tool call is logged.
Structured automation beats manual follow-up in four ways:
Customizations by re-prompting in plain English: change the trigger timing or conditions, adjust the recipient list, tune thresholds, modify tone, add approval gates, connect additional channels (SMS, WhatsApp) if available. Run in approval mode for the first week to build confidence before switching to autonomous.
Set this bot up on your first week. Run in approval mode for five days while you watch the outputs, then flip to autonomous. The ROI compounds across a full season - a quiet automation that simply does the right thing, every time, without anyone having to remember.
Decide the day before, not the morning of. Watch forecast at a consistent time. Unsafe conditions = contact customers that evening with reschedule or refund. Marginal conditions = contact with equipment recommendations. Reduces last-minute scrambles and builds trust.