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Workshop Activity Log Growth+This feature requires the Growth+ plan or higher

Every workshop action is logged, giving you a complete maintenance history for each inventory item. The activity log helps you track how often items need repairs, identify recurring issues, and plan preventive maintenance.

Workshop Detail Page​

The workshop detail page is the most complete view of a single workshop visit. To access it:

  1. Go to Rentals > Workshop.
  2. Click on any workshop entry in the In Workshop or Left Workshop tabs.
  3. The detail page shows:
    • Details -- Job ID, product, variation, quantity, current status, and reason.
    • Timeline -- When the item was added, when it left (if completed), and the total duration.
    • Notes -- A log of all notes added during the workshop visit, with the date, author, and content.

You can add additional notes at any time by clicking the Add Note button.

The Workshop Detail page showing job details, timeline, and notes for a completed workshop visit.

Viewing Workshop History​

From the Workshop page​

  1. Go to Rentals > Workshop.
  2. Click the Left Workshop tab to see all completed workshop entries.
  3. Click on a specific entry to open its detail page with the full log for that visit.

From the Inventory Detail page​

  1. Go to Rentals > Products, click a product, then click an inventory unit.
  2. On the inventory detail page, the Activity Log tab shows all historical activity for that specific unit, including every workshop visit, booking assignment, and status change.

What the Activity Log Records​

Each workshop log entry includes:

FieldDescription
Date sentWhen the item was sent to the workshop
Date completedWhen the item was marked as complete (if applicable)
ReasonWhy the item was sent (repair, cleaning, maintenance, etc.)
NotesNotes added during the workshop visit
DurationHow long the item was in the workshop

Filtering the Workshop History​

On the Workshop page, you can filter the completed items by date:

  1. Click the Filter by date button.
  2. Choose a filter option (e.g., Date Added or Date Completed).
  3. Set the Start Date and End Date.
  4. Click Apply.

This helps you review workshop activity for a specific time period, such as the past month or a particular season.

Using the Activity Log for Maintenance Planning​

The workshop activity log can help you:

  • Spot problem items -- If the same unit keeps coming back to the workshop, it might be time to retire or replace it.
  • Track maintenance costs -- Use the notes to record parts replaced or costs, building a picture of your maintenance expenses.
  • Plan preventive maintenance -- Review how often items typically need servicing and schedule workshop time proactively.