Skip to main content

How Pricing Works

EquipDash uses a flexible pricing model for rentals. You choose how prices are calculated and when they apply, and the system automatically works out the total based on the customer's rental duration.

Pricing Settings​

Every product's pricing has two key settings:

SettingOptionsDescription
AppliesYear Round, SeasonalWhether the same prices apply all year or change by season
Price structureFlat/Unit Based, Schedule BasedWhether you charge a single rate per time unit or tiered rates for different durations

Flat/Unit Based Pricing​

Flat pricing charges a single rate per time unit. You set one price and choose the billing interval.

  • Per unit options: 15 Minutes, Half Hour, Hour, Day, or Week.
  • The total is calculated by multiplying the rate by the number of units.

Example: $50/day for a 3-day rental = $150.

This works well when you want straightforward, predictable pricing.

Schedule-Based Pricing​

Schedule pricing lets you set custom prices for different durations. You choose a base unit (Charge based on: Hours, Days, or Weeks) and then define tiers with a duration and price for each.

Example tiers (charged based on Hours):

  • 1 hour = $10
  • 2 hours = $19
  • 3 hours = $25

This is the most popular model for rental businesses because it lets you offer better deals for longer bookings.

How the calculation works​

When a customer books a product with schedule pricing, EquipDash finds the best combination of tiers to give the customer the lowest possible total.

Example: For a 5-hour rental with the tiers above:

  • 5 x 1 hour = 5 x $10 = $50
  • 3 hours ($25) + 2 hours ($19) = $44

EquipDash would charge $44 because the 3-hour + 2-hour combination is cheaper.

Additional charges​

You can enable an Additional [unit] charge to set a rate for time beyond the last defined tier. For example, if your largest tier is 3 hours and a customer rents for 4 hours, the extra hour would be charged at the additional rate rather than starting a new tier.

Year-Round vs Seasonal Pricing​

  • Year Round -- One set of prices applies throughout the entire year. Simple and predictable.
  • Seasonal -- Different prices for different seasons. Charge more during peak season and less during off-peak. A product uses either year-round or seasonal pricing -- not both.

Seasonal pricing requires setting up seasons in Settings > Rentals first. See Seasonal Pricing for details.

Pricing Templates​

If you have many products with the same pricing structure, you can create Pricing Templates to avoid setting up pricing from scratch each time. Apply a template to a product and optionally adjust the base price.

See Pricing Templates for details.

How Pricing Affects the Customer​

When a customer books through the widget or POS:

  1. They select their dates and times.
  2. EquipDash calculates the total using the product's pricing rules.
  3. The breakdown is shown to the customer before they confirm.
  4. Any applicable promo codes or vouchers are applied on top.