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Sharing Form Links Growth+This feature requires the Growth+ plan or higher

Every published form and waiver in EquipDash has a unique shareable link and QR code. You can send this link to customers directly — independent of any booking — so they can fill out the form on their own time.

Shareable links are useful when you want to collect responses outside the normal booking flow:

  • Walk-in customers — A customer arrives without a booking and needs to sign a waiver on the spot. Share the link or display a QR code at your front desk.
  • Pre-arrival forms — Send a form link via email or text before the customer arrives so they can fill it out in advance.
  • Events and group bookings — Share a single link with a group so every participant can submit their own response.
  • Social media and website — Post the link on your website or social channels to collect feedback, enquiries, or sign-ups.

There are two ways to open the share modal:

From the Responses Page​

  1. Click Waivers & Forms in the left sidebar.
  2. Click on the form row to open its Responses page.
  3. Click the Share link button in the top-right corner.

From the Form Builder​

  1. Open the form in the form builder (click the edit icon on the form's row).
  2. Click the Publish button (or the green Published badge if already published) in the top-right corner.

Both options open the "Publish form" modal.

The Publish Form Modal​

The Publish form modal showing the shareable link with Copy link button, Open form in new tab link, QR code with embed code, and Download QR image and Copy code buttons

The modal contains:

  1. Share with link — The form URL is displayed in a text field with a Copy link button. Click it to copy the link to your clipboard.
  2. Open form in new tab — A link to preview the form in a new browser tab.
  3. QR code — A QR code is displayed that customers can scan with their phone. Below it:
    • HTML embed code — A code snippet you can copy and paste into your website to display the QR code.
    • Download QR image — Click to download the QR code as an image file you can print.
    • Copy code — Click to copy the HTML embed code to your clipboard.

Sharing via QR Code​

The QR code is always visible in the Publish form modal — no extra steps needed.

  1. Open the share modal (see above).
  2. Click Download QR image to save the QR code as an image file.
  3. Print the QR code and display it at your front desk, on a poster, or anywhere customers can easily scan it.

Alternatively, use the HTML embed code to add the QR code directly to your website.

What Customers See​

When a customer opens the shareable link, they see a clean, branded version of your form:

  • Your business logo appears at the top.
  • The form fields are displayed in the order you designed them.
  • After submitting, they are taken to a thank you page.

Responses submitted through shareable links are stored in the same Responses page as booking-linked responses.

Identifying Standalone vs. Booking-Linked Responses​

In the responses table, you can tell the difference:

  • Booking-linked responses show a booking reference (e.g., "#136") in the Booking ID column.
  • Standalone responses (from shareable links) show an em-dash (—) in the Booking ID column.

Deactivating a Form​

If you no longer want customers to access a form via its link, you can delete or deactivate the form from the Waivers & Forms table. Inactive forms cannot be accessed via their shareable link.

Tips​

  • Use QR codes at your front desk. Print the QR code on a small sign so walk-in customers can scan and fill out the waiver on their own phone while they wait.
  • Include the link in pre-arrival emails. If you send manual pre-trip emails, drop in the form link so customers can complete paperwork before they arrive.
  • Test the link yourself. Click Open form in new tab to see exactly what your customers will see.
  • Embed on your website. Use the HTML embed code to add the QR code to your website's check-in or booking page.