Product Pricing

Every rental product needs pricing to tell EquipDash how much to charge. Pricing has two settings: when prices apply (year-round or seasonal) and how prices are calculated (flat or schedule-based).

The Pricing tab on the product detail page is where you edit pricing inline, with a live preview pane on the right that shows what the customer will be charged for any sample date range.

Pricing Options at a Glance

Setting	Options	Description
Applies	Year Round, Seasonal	Whether the same prices apply all year or change by season
Price structure	Flat / Unit Based, Schedule Based	Whether you charge a single rate or tiered rates
Per unit (flat)	15 Minutes, Half Hour, Hour, Day, Week	The billing interval for flat rates
Charge based on (schedule)	Hours, Days, Weeks	The base unit for schedule-based tiers

Opening the Pricing Tab

1. Go to Rentals > Products and click the product name.
2. Click the Pricing tab on the product detail page.

The left side of the tab is the Price structure card (the inline edit form). The right side is the Pricing preview card, where you can punch in any pickup and return date to see exactly what EquipDash would charge a customer.

Setting Up Flat Pricing

Flat pricing charges a single rate per time unit. For example, $10/hour, $50/day, or $200/week.

1. On the Pricing tab, set Applies to Year Round.
2. Set Structure to Flat / unit.
3. Enter the Price amount.
4. Select the Per unit dropdown (15 Minutes, Half Hour, Hour, Day, or Week).
5. Click Save pricing.

Example

If you set a price of $50/day and a customer rents for 3 days, the total will be $150.

Setting Up Schedule-Based Pricing

Schedule pricing lets you set custom prices for different durations. For example, $45 for 1 day, $120 for 3 days, $200 for 7 days. This is ideal when you want to offer better deals for longer rentals.

1. On the Pricing tab, set Structure to Schedule.
2. Select the Charged based on unit (Hours, Days, or Weeks).
3. Add pricing tiers — each tier row has a duration and a Price. Click + Add row to add more tiers.
4. Optionally enable Additional charge per [unit] above the schedule to set a rate for time beyond the last tier (e.g., $10 per extra day).
5. Click Save pricing.

How tiers work

When a customer books a product with schedule pricing, EquipDash finds the best combination of tiers. For example, if your tiers are 1 day = $45, 3 days = $120, and 7 days = $200, a 5-day rental would be charged as 3 days ($120) + 2 days at the daily fallback rate, rather than 5 × the 1-day price.

Pricing Preview

The right side of the Pricing tab is a live preview pane:

1. Pick a Start date and End date in the Try sample dates fields.
2. Click Calculate price.
3. EquipDash shows the calculated total at the top of the pane, broken down by tier.

This is a great way to verify your pricing is working as expected before going live — and to spot-check tier combinations after you change a tier.

Using a Pricing Template

If you have created reusable pricing templates in Settings > Rentals, you can apply one to a product instead of configuring pricing manually.

note

The Use Pricing Template toggle is available on the Pricing tab once a product has been created. It does not appear during initial product creation.

1. Toggle Use Pricing Template on.
2. Select a template from the dropdown.
3. Optionally enter a Base Price that the template will use as its reference rate.
4. The template's pricing structure will be applied to the product.

See Pricing Templates for more on creating and managing templates.

Changing Pricing Later

You can update pricing at any time:

1. Open the product's Product Detail page.
2. Click the Pricing tab.
3. Edit the price form on the left and click Save pricing.

Existing bookings will keep their original pricing. Only new bookings will use the updated rates.

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Related Guides

• How Pricing Works -- Overview of the pricing model.
• Pricing Templates -- Creating reusable pricing templates.
• Seasonal Pricing -- Setting up seasonal rates.