Skip to main content

Product Pricing

Every rental product needs pricing to tell EquipDash how much to charge. Pricing has two settings: when prices apply (year-round or seasonal) and how prices are calculated (flat or schedule-based).

Pricing Options at a Glance​

SettingOptionsDescription
AppliesYear Round, SeasonalWhether the same prices apply all year or change by season
Price structureFlat/ Unit Based, Schedule BasedWhether you charge a single rate or tiered rates
Per unit (flat)15 Minutes, Half Hour, Hour, Day, WeekThe billing interval for flat rates
Charge based on (schedule)Hours, Days, WeeksThe base unit for schedule-based tiers

Setting Up Flat Pricing​

Flat pricing charges a single rate per time unit. For example, $10/hour, $50/day, or $200/week.

  1. Open the product in the edit wizard and go to Step 2: Product Pricing.
  2. Set Applies to Year Round.
  3. Set Price structure to Flat/ Unit Based.
  4. Enter the Price amount.
  5. Select the Per unit dropdown (15 Minutes, Half Hour, Hour, Day, or Week).
  6. Save the product.

Flat pricing selected with price input and Per unit dropdown.

Example​

If you set a price of $50/day and a customer rents for 3 days, the total will be $150.

Setting Up Schedule-Based Pricing​

Schedule pricing lets you set custom prices for different durations. For example, $10 for 1 hour, $19 for 2 hours, $25 for 3 hours. This is ideal when you want to offer better deals for longer rentals.

  1. Set Price structure to Schedule Based.
  2. Select the Charge based on unit (Hours, Days, or Weeks).
  3. Add pricing tiers:
    • Each tier row has a duration and a Price.
    • For example: 1 hour = $10, 2 hours = $19, 3 hours = $25.
  4. Click +Add another to add more tiers.
  5. Optionally enable the Additional [unit] charge toggle to set a rate for time beyond the last tier (e.g., $10 per extra hour).
  6. Save the product.

Schedule-based pricing with multiple tier rows and the Add another button.

How tiers work​

When a customer books a product with schedule pricing, EquipDash finds the best combination of tiers. For example, if your tiers are 1 hour = $10, 2 hours = $19, and 3 hours = $25, a 5-hour rental would be charged as 3 hours ($25) + 2 hours ($19) = $44, rather than 5 x $10 = $50.

Pricing Preview​

After configuring your pricing, a Preview pricing link appears. Use it to verify your rates:

  1. Click the Preview pricing link.
  2. Enter a sample start date/time and end date/time.
  3. EquipDash will show you the calculated total, broken down by tier.

This is a great way to verify your pricing is working as expected before going live.

Using a Pricing Template​

If you have created reusable pricing templates in Settings > Rentals, you can apply one to a product instead of configuring pricing manually.

note

The Use Pricing Template toggle is available when editing an existing product. It may not appear during initial product creation.

  1. Toggle Use Pricing Template on.
  2. Select a template from the dropdown.
  3. Optionally enter a Base Price that the template will use as its reference rate.
  4. The template's pricing structure will be applied to the product.

See Pricing Templates for more on creating and managing templates.

Changing Pricing Later​

You can update pricing at any time:

  1. Go to the Product Detail page.
  2. Click Edit Product to open the wizard.
  3. Navigate to Step 2: Product Pricing.
  4. Make your changes and save.

Existing bookings will keep their original pricing. Only new bookings will use the updated rates.