BOT TEMPLATE
An AI agent that watches tomorrow's weather and alerts you if a scheduled bike tour is at risk, with draft customer communication ready to send.
Bike tour weather decisions are higher-stakes than most operators treat them.
Bike tour weather decisions are higher-stakes than most operators treat them. A guided city bike tour in heavy rain isn't impossible, but it's miserable, and the reviews that follow will punish you for running it anyway. Meanwhile, canceling late - after customers have already paid, packed lunches, and got on the subway to your meeting point - generates its own kind of negative review.
The Bike Tour Weather Alert Bot gets the decision made early and the communication out fast. The bot watches the forecast continuously; when rain probability, wind speed, heat index, or UV exceeds your per-tour thresholds, it drafts customer-specific emails offering a reschedule to the next available equivalent tour, with refund as a fallback option only.
The reschedule-first framing recovers 60-80% of affected revenue versus 15-25% for refund-first policies. For bike tour operators, where unit economics are tight and marketing acquisition is expensive, that revenue recovery is the difference between a profitable weather-volatile month and a painful one. The bot also segments by tour type - an indoor-heavy e-bike tour tolerates weather that shuts down a long countryside ride.
Below is the full bot spec: trigger thresholds, tools, message templates, and how to configure per-tour-type weather criteria and reschedule logic.
Paste it into Dash Bots and Dash builds the bot: tools, logic and trigger.
On trigger, the bot runs these steps in order. Any step can be customized by re-prompting.
Get list of scheduled tours for tomorrow with customer contact info.
Forecast for each tour location: rain %, wind, temperature, storm alerts.
Safe / marginal / unsafe. Thresholds configurable.
For affected tours, draft personalized email offering reschedule or refund.
Send full report + draft email for approval.
Execute the outreach, log on each booking.
The bot uses the standard Dash Bots tool library. Every tool call is logged.
Structured automation beats manual follow-up in four ways:
Customizations by re-prompting in plain English: change the trigger timing or conditions, adjust the recipient list, tune thresholds, modify tone, add approval gates, connect additional channels (SMS, WhatsApp) if available. Run in approval mode for the first week to build confidence before switching to autonomous.
Set this bot up on your first week. Run in approval mode for five days while you watch the outputs, then flip to autonomous. The ROI compounds across a full season - a quiet automation that simply does the right thing, every time, without anyone having to remember.
Decide the day before, not the morning of. Watch the forecast at a consistent time (afternoon before the tour). If weather is clearly unsafe, contact customers that evening with reschedule or refund options. Marginal conditions: contact customers with what to expect and equipment recommendations. This approach reduces last-minute scrambles and builds customer trust.