Skip to main content

Scanning Barcodes Growth+This feature requires the Growth+ plan or higher

Once you have generated barcodes for your products and inventory items, you can scan them anywhere in EquipDash that supports barcode scanning. Scanning is a fast way to identify items, filter views, and trigger actions without searching manually.

How to Scan​

  1. Click Scan a barcode in the left sidebar (under the Operations section).
  2. A modal opens with a scan input field that is automatically focused.
  3. Use a connected USB or Bluetooth barcode reader to scan a barcode label, or type the barcode value manually and press Enter.
  4. EquipDash reads the barcode and performs the appropriate action based on the context.

The Scan a barcode modal with the scan input field.

What Happens After a Scan​

The result of a scan depends on where you initiated it:

Calendar scan​

When you scan from the Calendar page:

  1. EquipDash identifies the product from the barcode.
  2. The calendar automatically filters to show only that product's bookings.
  3. You can quickly see when the item is booked, available, or out on rental.

Workshop scan (send to workshop)​

When you scan using Add Item on the Workshop page:

  1. EquipDash identifies the product and inventory unit.
  2. The workshop form opens, pre-filled with the item details.
  3. Add a reason and notes, then confirm to send the item to the workshop.

Workshop scan (return from workshop)​

When you scan using Return Item on the Workshop page:

  1. EquipDash identifies the item and checks that it is currently in the workshop.
  2. A confirmation dialog appears.
  3. Add completion notes and confirm to return the item to available inventory.

Booking fulfillment scan​

When you scan during booking pickup or return:

  1. EquipDash identifies the inventory unit.
  2. The unit is matched to the booking.
  3. You can confirm the pickup or return with a single tap.

Supported Scanning Methods​

MethodDescription
USB barcode readerPlug in a handheld scanner -- it sends the barcode value as keyboard input directly into the scan field
Bluetooth scannerConnect a wireless barcode scanner to your device -- works the same as a USB reader
Manual entryType the barcode value into the scan field and press Enter

Troubleshooting Scans​

If a scan does not work:

  • Scanner not registering -- Make sure the scan input field is focused (click inside it). USB and Bluetooth scanners send input as keystrokes, so the field must be active.
  • Barcode not recognized -- Make sure the barcode was generated in EquipDash. External barcodes will not match any items.
  • Wrong item identified -- Double-check that the barcode label is attached to the correct item. You can view the barcode value on the product or inventory detail page to verify.