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Multi-Day Experiences

Some tours run over more than one day — a 3-day trek, a weekend kayak expedition, a multi-day cycling tour. EquipDash lets you sell these as one trip, one booking, with a start date and an end date, and everything understands the full span.

Turn it on​

A multi-day experience is set up once, on the experience itself:

  1. Go to Experiences and create or edit the experience.
  2. Turn on Runs over multiple days.
  3. Save.

That's the only setting. (When it's on, the fixed "duration" field disappears — each departure defines its own length by its start and end date instead.)

tip

Use this for any tour where guests are with you across more than one calendar day. For a tour that takes a few hours and finishes the same day, leave it off.

Add a multi-day departure​

When you add a departure to a multi-day experience, you set when it starts and when it ends:

  1. Open the experience and go to the Availability tab.
  2. Click + Add session.
  3. Fill in:
    • Start date and Start time — when the trip begins (e.g. Monday, 9:00 AM).
    • End date and End time — when it finishes (e.g. Wednesday, 5:00 PM).
    • Capacity — the number of spots for the whole trip.
    • Guide(s) — who's leading it.
  4. Click Save.

The Add availability panel for a multi-day experience, showing Start date and time plus the End date and End time fields that define the trip's return

The end must be after the start. The whole span is sold as one trip — one price, one set of spots, one guide team.

What happens everywhere else​

Once a multi-day departure is set up, EquipDash handles it correctly across the app:

  • Calendar — the trip shows on every day it covers, each marked with the day number (e.g. Day 2/3), so you can see at a glance that your team and gear are committed for the whole window.
  • Booking page — customers see the trip on its start day only (they can't accidentally book just the middle day), and the details read "3 days · Mon 9:00 AM – Wed 5:00 PM."
  • Guides — a guide assigned to the trip is shown as unavailable for any other departure that overlaps those days, so you can't double-book them. (As always, this is a heads-up — you stay in control.)
  • Manifest — the manifest shows the full date range, not just the start.
  • Reminders — the pre-trip reminder goes out once before the trip starts, not every night of the trip.

What it doesn't do​

To keep multi-day trips simple, a few things are deliberately left out — a multi-day trip is treated as one whole:

  • No separate check-in for each day (check guests in once).
  • No swapping guides part-way through.
  • No different capacity or price per day.
  • No room/accommodation management.

If you ever need one of these, get in touch — it would be a separate feature.