Affiliate Program Terms

Draft pending legal review. This document represents the current intended terms of the EquipDash Affiliate Program. We are completing legal review and may revise sections before final approval. We will notify enrolled affiliates 30 days before any material change takes effect.

These Affiliate Program Terms ("Terms") govern your participation in the EquipDash Affiliate Program ("Program"). By submitting an application or accepting an invitation to the Program, you agree to be bound by these Terms.

1. Definitions

• Affiliate — an individual or entity approved to participate in the Program.
• Qualified Sale — a paid first invoice from a referred customer, attributed to an Affiliate via cookie, query parameter, or per-affiliate Stripe coupon code.
• Cookie Period — 90 days from the most recent click on an Affiliate's referral link, last-touch attribution.
• Commission — the percentage of a Qualified Sale's invoice value paid to an Affiliate per the tier structure.
• Hold Period — the 60-day window after invoice payment during which a Commission may be voided due to refund or dispute.
• Clawback — voiding a Commission due to refund, chargeback, or termination of the referred customer's subscription within the Hold Period.

2. Eligibility

To participate in the Program you must (a) be at least 18 years of age or have legal capacity to enter binding agreements, (b) provide accurate registration information, (c) not be a current or former employee, contractor, or competitor of EquipDash, and (d) comply with all applicable laws in your jurisdiction.

3. Limited License

EquipDash grants you a limited, non-exclusive, non-transferable, revocable license to use the EquipDash name, logo, and provided marketing assets solely for the purpose of promoting EquipDash through approved channels. All marks remain the property of EquipDash. Any use outside the asset library or in violation of these Terms may result in immediate termination.

4. Commission Structure

Commissions accrue on Qualified Sales according to the tier you have reached:

• Starter (default): 30% of paid invoice value during the customer's first 12 months, then 10% recurring lifetime tail for as long as the customer remains active.
• Pro (5+ active referred customers): 35% Year 1 + 15% lifetime tail.
• Power (15+ active referred customers): 40% Year 1 + 20% lifetime tail.

EquipDash reserves the right to amend Commission rates, tier thresholds, and other Program terms with 30 days' written notice to enrolled Affiliates.

5. Cookie & Attribution

Referrals are tracked via a server-set cookie placed when a visitor clicks an Affiliate's referral link. The Cookie Period is 90 days, last-touch (a new click from any Affiliate replaces the prior attribution and resets the window). Attribution may also be established via a per-Affiliate Stripe coupon code applied at checkout, which overrides cookie data.

6. Restricted Activities

Affiliates may not:

• Bid on EquipDash trademarks, brand keywords, common misspellings, or "EquipDash + keyword" combinations on Google Ads, Bing Ads, Meta, or any paid search platform.
• Register, own, or operate domains containing "EquipDash," variations, or confusingly similar names.
• Distribute referral links or coupon codes through coupon aggregators, cashback sites, or unsolicited communications (spam).
• Make false, misleading, or unverifiable claims about EquipDash or its products.
• Generate or publish AI-produced review content targeting EquipDash brand keywords.
• Stack multiple promotional codes at checkout or attempt to circumvent the single-coupon enforcement.
• Impersonate EquipDash support, sales, or any other employee.

7. Self-Referral Prohibition

An Affiliate may not earn Commission from referring themselves, their spouse or partner, employees, accounts at the same registered email or payment instrument, or any account they directly control. Suspected self-referrals will be flagged for review. Confirmed self-referrals result in voided Commission and may result in termination from the Program.

8. Payment Terms

Commissions accrue in pending status when Qualified Sales are recorded. After the 60-day Hold Period elapses without refund or dispute, Commissions become payable. Payable Commissions are aggregated and disbursed monthly on the 15th, subject to a $50 USD minimum threshold (rolling balance below threshold carries forward).

Payouts are made via Stripe Connect (preferred) or PayPal, at the Affiliate's election. Affiliates are responsible for keeping payout details accurate. Failed or returned payouts may incur reasonable processing fees.

9. Clawback & Void Conditions

A Commission is subject to clawback (set to voided status) if, within the Hold Period, the referred customer (a) cancels their subscription, (b) is refunded for the underlying invoice, (c) issues a chargeback, or (d) is determined by EquipDash to be a fraudulent or self-referred account. Once a Commission has been paid out and the Hold Period has elapsed, clawback is generally not exercised but EquipDash reserves the right to do so in cases of confirmed fraud.

10. Tax Obligations

Affiliates are responsible for all taxes on Commissions earned. Before EquipDash issues any payout, Affiliates must submit:

• Form W-9 — for U.S. persons, providing their Taxpayer Identification Number. EquipDash will issue a Form 1099-NEC each January for the prior year if the YTD paid total exceeds the IRS reporting threshold.
• Form W-8BEN — for non-U.S. individuals, certifying foreign status and (where applicable) claiming a tax-treaty rate. Without a valid W-8BEN, EquipDash may be required to withhold 30% from payouts.

11. Termination

Either party may terminate the Affiliate's participation at any time with notice. EquipDash may suspend or terminate immediately for cause, including violation of these Terms, fraudulent activity, brand-bidding, or self-referral. Upon termination, no further Commissions accrue, but Commissions earned and beyond the Hold Period remain payable.

12. Confidentiality

Affiliates may receive non-public information about EquipDash (commission rates negotiated for individual Power-tier partners, marketing roadmaps, internal metrics shared via the dashboard). Affiliates agree to keep such information confidential and use it only for purposes of the Program.

13. Indemnification & Limitation of Liability

Affiliate agrees to indemnify and hold EquipDash harmless from any claim arising out of Affiliate's promotional activities, breach of these Terms, or violation of applicable law. EquipDash's total liability under this Program is limited to Commissions accrued in the 12 months preceding the claim.

14. Governing Law

These Terms are governed by the laws of the State of Wyoming, United States, without regard to its conflict-of-laws principles. Disputes arising from these Terms will be resolved in the state or federal courts located in Wyoming.

15. Contact

Questions about the Program or these Terms: partners@equipdash.com.