AI AGENT TEMPLATE
An AI agent that watches weather forecasts and alerts operator of tomorrow tour cancellations, with draft customer communication ready.
Weather cancellations at boat rental operations are heavier on the customer-relationship side than most rental categories. Boat customers have often driven hours, arranged childcare, prepared coolers, brought friends — the day was a production, and hearing "sorry, wind's too high, we're cancelling" thirty minutes before departure is a genuinely upsetting moment. Handled badly, it's a one-star review and a customer you never see again.
The Boat Weather Cancellation Agent gets ahead of the conversation. Monitoring the marine forecast continuously, the agent triggers drafts as soon as conditions cross your thresholds (wind speed, wave height, small craft advisory, lightning risk). Each affected booking gets an individualised email offering a one-click reschedule to the next available equivalent slot on the same vessel class. Refunds are offered as fallback only.
The timing and framing are where the revenue recovery lives. Customers contacted 18-24 hours before a problematic forecast reschedule at a 60-80% rate; customers contacted 2 hours before refund at a 70%+ rate. Leading with reschedule instead of refund, backed by live availability the agent pulls in real time, turns weather cancellations from a revenue-loss event into a revenue-preservation event.
Below is the full agent spec: trigger thresholds, tools, message templates, and how to configure per-vessel weather criteria (a 25ft center-console handles conditions a 17ft skiff doesn't).
"Every 5pm, pull tomorrow bookings. Check weather forecast per location. If wind above 25 knots, storm warnings, or dangerous conditions flag affected bookings. Draft reschedule/refund emails. Send for operator approval."
Paste this into Dash Agents. Dash reads the prompt, picks the right tools, assembles the logic, and creates a ready-to-run agent in seconds.
The agent uses the standard Dash Agents tool library. Every tool call is logged.
On trigger, the agent runs these steps in order. Any step can be customised by re-prompting.
Charter and rental departures per vessel and time.
Wind, swell, storm warnings, small craft advisories.
Safe / marginal / unsafe per USCG guidelines.
Per affected booking with reschedule and refund options.
Batch report plus draft emails.
Execute outreach, log outcomes.
Customisations by re-prompting in plain English: change the trigger timing or conditions, adjust the recipient list, tune thresholds, modify tone, add approval gates, connect additional channels (SMS, WhatsApp) if available. Run in approval mode for the first week to build confidence before switching to autonomous.
Structured automation beats manual follow-up in three ways:
Set this agent up on your first week. Run in approval mode for five days while you watch the outputs, then flip to autonomous. The ROI compounds across a full season — a quiet automation that simply does the right thing, every time, without anyone having to remember.
Decide evening before based on forecast. Unsafe conditions equal contact customers with reschedule or refund. Marginal conditions equal contact with advisory. Never decide morning-of — customers already travelling.
Dash Agents handle the repetitive work so your team can focus on customers. Start your free trial and build your first agent in minutes.
