AI AGENT TEMPLATE
Automatically sends group booking confirmations — manifest link, waiver links, payment terms, arrival instructions — when a group booking is made.
Group bookings at attractions have more moving parts than any standard visit. A 24-person school group needs participant manifest collection, waivers per child (or per guardian), payment coordination, arrival instructions with parking for a coach, allergen and accessibility notes, meeting-point details. Manually chasing all of that across an organizer's inbox is 15-20 minutes per group — and the groups that arrive with incomplete paperwork are the groups that ruin your whole morning.
The Group Booking Confirmation Bot automates the full post-booking sequence. Within 30 minutes of a group booking (typically 10+ pax), the bot emails the organizer with: manifest collection form, individual participant waiver links, payment terms and balance-due schedule, arrival instructions with map and parking, and operations contact info. Reminder cadence at T-14, T-7, T-2 chases incomplete items, and anything still outstanding escalates to the sales team.
The compound effect is substantial. Arrival-day friction drops dramatically because everything was collected in advance. No-show rate on groups falls because reminders hold commitment in place. Sales team time drops 60-80% because the bot handles the predictable work, leaving humans for edge cases and upsell.
Below is the full bot spec: trigger, tools, default packet contents, reminder cadence, and how to configure per-group-type flows (school, corporate, tour bus) for your specific operation.
"When a group booking is confirmed (group size 10+), within 30 minutes send organizer the full confirmation pack: manifest link (CSV or form), waiver links per participant, payment terms, arrival instructions with map, contact details."
Paste this into Dash Bots. Dash reads the prompt, picks the right tools, assembles the logic, and creates a ready-to-run bot in seconds.
The bot uses the standard Dash Bots tool library. Every tool call is logged.
On trigger, the bot runs these steps in order. Any step can be customized by re-prompting.
New booking event with group size >= 10.
Create form for organizer to fill: names, contact, special requirements.
Per-participant waiver link. Reminder cadence set.
All links, payment terms, arrival instructions, contact info.
Email + SMS to group organizer.
T-14, T-7, T-2 if manifest or waivers incomplete.
Customizations by re-prompting in plain English: change the trigger timing or conditions, adjust the recipient list, tune thresholds, modify tone, add approval gates, connect additional channels (SMS, WhatsApp) if available. Run in approval mode for the first week to build confidence before switching to autonomous.
Structured automation beats manual follow-up in three ways:
Set this bot up on your first week. Run in approval mode for five days while you watch the outputs, then flip to autonomous. The ROI compounds across a full season — a quiet automation that simply does the right thing, every time, without anyone having to remember.
Default 10+. Configurable per attraction.
Dash Bots handle the repetitive work so your team can focus on customers. Start your free trial and build your first bot in minutes.
