BOT TEMPLATE
An AI agent that composes the morning briefing for every guide - weather, manifest, route notes, contingencies - and delivers to guide phones.
Tour guides need to arrive at work already knowing what kind of day they're having.
Tour guides need to arrive at work already knowing what kind of day they're having. How many people on the tour, any VIPs, anybody with mobility issues or dietary restrictions, weather and route conditions, any last-minute swaps in the schedule. Done manually, the morning briefing is a 20-30 minute scramble involving a whiteboard, three open browser tabs, and the hope that nobody misread the spreadsheet.
The Guide Morning Briefing Bot replaces that scramble with a structured push. Each morning at 6am the bot compiles today's tours per guide - manifest, group size, special needs, route notes, weather, transport logistics - and delivers a single tight briefing to each guide's phone via push notification or email. Manifests update automatically if bookings change, so the brief the guide reads at 7am is the one they'll work off at 9am.
The value compounds in operations with multiple guides. A five-guide operation saves 2-3 hours a day of briefing work, and - because every guide gets the same structure - the ops manager can audit what was communicated. Fewer showing-up-unprepared moments, fewer customer complaints about guides who didn't know about the group's accessibility needs, fewer "wait, was I supposed to have the van keys?" delays.
Below is the full bot spec: trigger, tools, default brief structure, and how to tailor the content for walking tours, bus tours, private tours, or multi-day itineraries.
Paste it into Dash Bots and Dash builds the bot: tools, logic and trigger.
On trigger, the bot runs these steps in order. Any step can be customized by re-prompting.
Every guide and their tours today.
Passengers, special needs, route.
Conditions forecast.
Per-guide document.
Full briefing email + SMS summary.
The bot uses the standard Dash Bots tool library. Every tool call is logged.
Structured automation beats manual follow-up in four ways:
Customizations by re-prompting in plain English: change the trigger timing or conditions, adjust the recipient list, tune thresholds, modify tone, add approval gates, connect additional channels (SMS, WhatsApp) if available. Run in approval mode for the first week to build confidence before switching to autonomous.
Set this bot up on your first week. Run in approval mode for five days while you watch the outputs, then flip to autonomous. The ROI compounds across a full season - a quiet automation that simply does the right thing, every time, without anyone having to remember.
Daily info pack given to guide before tour: weather, manifest with special needs, route notes, emergency contacts, contingency plans.