AI AGENT TEMPLATE
An AI agent that watches weather forecasts for tomorrow tours and drafts customer communications for cancellations or advisories.
Weather decisions at tour operators get made too late, too often. The forecast worsens overnight, nobody on the ops team checks until 7am, and by the time a call is made to cancel or reschedule the customers are already driving to the meeting point. Communication then falls on a stressed ops manager juggling fifteen individual conversations across email, text, and phone — most of which end with a refund instead of a reschedule because customers feel ambushed.
The Tour Weather Alert Agent gets ahead of the decision. The agent monitors the 24-48 hour forecast for every tour location. When conditions cross your thresholds (rain intensity, wind, heat index, UV, visibility for scenic tours), it drafts customer-specific emails for every affected booking — explaining the issue, offering a one-click reschedule to the next available equivalent slot, and only falling back to refund when no reschedule is viable.
Leading with reschedule instead of refund transforms the economics of weather cancellations. Operators who offer structured reschedule options retain 60-80% of weather-cancelled revenue, versus 10-20% for a refund-first policy. And the proactive timing — customers are contacted before they leave home, not while they're standing in the rain — turns what could be a one-star moment into a story about an operator who had their act together.
Below is the full agent spec: trigger thresholds, tools, message templates, and how to configure per-tour weather criteria (a guided hike tolerates rain better than a kayak tour).
"Every 5pm, pull tomorrow tours. Check weather. If conditions unsafe or marginal, draft customer emails (reschedule/refund for unsafe; advisory for marginal). Send for approval."
Paste this into Dash Agents. Dash reads the prompt, picks the right tools, assembles the logic, and creates a ready-to-run agent in seconds.
The agent uses the standard Dash Agents tool library. Every tool call is logged.
On trigger, the agent runs these steps in order. Any step can be customised by re-prompting.
Bookings for tomorrow.
Per location.
Safe/marginal/unsafe.
Per affected tour.
Batch for review.
Execute.
Customisations by re-prompting in plain English: change the trigger timing or conditions, adjust the recipient list, tune thresholds, modify tone, add approval gates, connect additional channels (SMS, WhatsApp) if available. Run in approval mode for the first week to build confidence before switching to autonomous.
Structured automation beats manual follow-up in three ways:
Set this agent up on your first week. Run in approval mode for five days while you watch the outputs, then flip to autonomous. The ROI compounds across a full season — a quiet automation that simply does the right thing, every time, without anyone having to remember.
Decide evening before. Unsafe = reschedule/refund. Marginal = advisory with equipment recommendations.
Dash Agents handle the repetitive work so your team can focus on customers. Start your free trial and build your first agent in minutes.
