Tool & DIY rental

Tool rental software that keeps the counter moving.

Rental by the hour or the week, take the deposit before the tool leaves, and know within a minute what is out, what is late and what is due back today.

No credit card. 21-day free trial. Cancel anytime.
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Rental shops around the world trust EquipDash ★★★★★ 4.9/5.0 average rating
Hourly, half-day, daily and weekly rates
Deposits taken before the tool leaves
Late returns chased without you doing it
Before and after

Saturday morning should not be guesswork.

A tool rental counter lives or dies on turnaround. The queue does not care that the paperwork is in a lever arch file out the back.

The hard way

  • The book says it is in — except it went out on Thursday and the ticket is in someone's pocket.
  • Deposits taken sometimes — whoever is on the counter decides, and the ones that get missed are the ones that come back broken.
  • Late returns go unnoticed — a sander two days over is two days of rental you never billed and a customer you never chased.
  • Pricing done in your head — four hours, one day, a weekend — worked out at the counter, differently by each member of staff.

With EquipDash

  • Scan it out, scan it in — barcode at the counter updates availability instantly, so the next customer gets a straight answer.
  • Deposit is part of the rental — a fixed amount or a percentage, taken at checkout every time rather than when someone remembers.
  • Overdue chased for you — an agent follows up late returns automatically and the extra days are already on the ticket.
  • Rates set once — hourly, half-day, daily, weekend and weekly rates priced the same way by everyone on the counter.
Counter speed

Rental it out in under a minute.

Most tool rental is walk-in, and most of it happens in two bursts either side of the weekend. The system has to keep up with the queue, not slow it down.

  • Barcode checkout — scan the tool, pick the duration, take the deposit and payment, done.
  • Customer on file — regulars are recognized, with ID and rental history already attached.
  • Terms signed on screen — rental conditions and liability signed at the counter or on a phone.
  • Bulk or unit tracking — track six identical strippers as stock and the generator as its own asset.
Deposits & damage

The deposit is taken before the tool leaves.

Damage arguments are won or lost on what you recorded at handover. A photograph and a note take ten seconds and settle it for good.

  • Fixed or percentage holds — set the deposit by tool or by rental value, authorized at checkout.
  • Condition on the way out — photos and notes against the item, timestamped to the rental.
  • Damage charged from the ticket — raise a charge against the same booking rather than a separate invoice.
  • Released automatically — a clean return releases the hold without anyone having to remember.
Tool rental counter handing power tools to a customer
Late returns

Every overdue day is billable.

Late returns are the quiet leak in tool rental. Nobody sets out to write them off — they just get forgotten between Saturday and Tuesday.

  • Overdue list, live — see what is late, how late, and who has it, without running a report.
  • Chased automatically — a Dash Agent messages the customer so the first chase does not wait for you.
  • Extra days priced — additional rental is calculated on your rates and added to the booking.
  • Blocks the next rental — a tool that has not come back cannot be promised to the next customer.
Dash AI · trained for rentals

Ask your business a question. Get a straight answer.

Dash AI knows your bookings, your stock and your customers. Dash Agents keep working once you have closed the laptop.

D
Dash AI
Online · Dash AI · trained for rentals
Try a prompt
Dash AI Agents · Active 24/7

The work that used to wait until Monday.

Agents that run in the background while you get on with the job.

Overdue Chase
Messages customers whose rental is past its return time, before it becomes a write-off.
Daily at 9am
📦
Low Stock Alert
Flags when a popular line is fully booked so you can rental in or buy.
Every morning
🔌
PAT Test Due
Warns when electrical items are approaching their next test date.
Weekly
💷
Counter Summary
Sends what went out, what came back and what was taken at close.
Daily at close
The rest of the platform

Everything else, already handled.

New request · 21:47
3-day rentalFri – Mon
Paid online$418

Online reservations

Customers reserve a breaker for Saturday morning from your website on Thursday night.

$318.00
Tap to Pay · approved

Two-branch stock

Separate availability per branch, with transfers between them when a job needs it.

Hourly$28
Daily$96
Weekly$430

Take payment any way

Card on the counter, Tap to Pay on a phone, or a payment link sent ahead.

Main yard72%
North depot46%

Consumables alongside rental

Sell blades, discs and fixings on the same ticket as the tool.

M T W T F S S
Service booked · blocked

Service and PAT records

Log testing and servicing against the item so it stops being rented when it is due.

Check in

Reporting that is useful

Which tools earn, which sit, and what the counter took by day.

FREQUENTLY ASKED QUESTIONS

Your questions about tool & equipment rental software, answered

Find answers below. Contact us if you couldn't find what you're looking for.

Contact Us

What is tool rental software?

It is the system behind a tool rental counter: what you own, what is out, what is due back, what it costs and what deposit was taken. Availability updates as tools are scanned out and back, so the person on the counter can answer a customer without walking out to the racking.

What kinds of tools can EquipDash manage?

Can I charge by the hour as well as by the day?

How do deposits work?

What happens when a tool comes back late?

Can customers book online?

Can I run more than one branch?

Can I track PAT testing and servicing?

Run your tool & equipment rental business on EquipDash

From $29/month with a 21-day free trial. No credit card required.

GENERAL
Dashboard
AI Assistant
OPERATIONS
POS
Calendar
Bookings
SERVICES
Rentals
Experiences
Store
MANAGEMENT
Customers
Dashboard
Search... + New booking
Rentals 5 Experiences 6 Store 3
Performance snapshot Showing performance for last 7 days
Sales $2,884 +100%
Booking in period 5 +100%
Bookings received 19 +100%
Upcoming pick ups Late pick ups (1)
Booking #CustomerPick up time
123Lauren Walker2 reserved07:00 PM, Feb-17
120Andrew Clark2 reserved07:00 PM, Feb-22
121Nicole Lewis1 reserved07:00 PM, Feb-26
Next returns Late returns (3)
Booking #CustomerReturn time
116Daniel Thomas1 picked up07:00 PM, Feb-17
119Stephanie Harris1 picked up07:00 PM, Feb-16
117Ashley Jackson1 picked up07:00 PM, Feb-19
Performance snapshot Showing performance for last 7 days
Sales $4,120 +42%
Booking in period 6 +50%
Bookings received 24 +33%
Upcoming bookings Late bookings (0)
Booking #Activity NameStart time
130Sunset Kayak Tour4 confirmed09:00 AM, Feb-18
132Reef Snorkel Trip2 confirmed10:30 AM, Feb-20
135Mountain Hike6 confirmed08:00 AM, Feb-22
Active bookings Live (1)
Booking #Activity NameEnd time
128Whale Watch Cruise4 completed05:00 PM, Feb-17
129Zipline Adventure2 completed04:00 PM, Feb-18
131Cave Explore Tour3 completed06:00 PM, Feb-19
Performance snapshot Showing performance for today
Store revenue $892 +28%
Products sold 3 +200%
Orders 8 +60%
Recent orders
Order #CustomerOrder time
140Ryan Torres2 items02:15 PM, Feb-17
142Amanda Li1 item11:30 AM, Feb-18
143Chris Evans3 items09:45 AM, Feb-19
Low stock products
ProductSKUStock
Sunscreen SPF50SUN-050Low3 left
Dry Bag 10LDRY-010Low2 left
GoPro MountGPR-101Low1 left
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