Trailer & towing rental

Trailer rental software that keeps the yard straight.

Every trailer tracked as its own unit, the agreement signed at the hitch, and the condition recorded before it leaves the gate.

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Rental shops around the world trust EquipDash ★★★★★ 4.9/5.0 average rating
Every trailer tracked as its own unit
Deposits authorized before it leaves
Condition photographed at the hitch
Before and after

It left the yard. Now prove how it left.

Trailer rental is short, fast and high-volume — which is exactly why the record of what went out gets skipped, and exactly when it matters.

The hard way

  • The yard book is behind — somebody hitched up on Saturday and the entry got written on Monday, or not at all.
  • Two customers, one trailer — promised twice because two people were taking bookings from different notebooks.
  • No record of condition — a bent ramp comes back and it is your word against theirs.
  • Testing forgotten — brake tests and inspections tracked in a diary rather than against the unit.

With EquipDash

  • Live yard view — every unit shows out, back, booked or in for testing — updated as it happens.
  • Confirmed means blocked — the moment a rental is confirmed the trailer is unavailable to everyone else.
  • Photos at the hitch — condition captured on a phone in the yard, timestamped to the booking.
  • Testing on the calendar — schedule an inspection against the unit and it stops being offered.
Yard control

One trailer, one record.

A 3.5-tonne plant trailer and a box trailer are not the same asset, and neither are two identical box trailers when one has just come back with a damaged ramp.

  • Unit-level tracking — asset number, condition history, rental history and inspection record per trailer.
  • Live availability — confirmed rentals block the unit instantly, whether taken at the gate or online.
  • Barcode in and out — scan units at the gate rather than writing in the yard book.
  • Utilization by unit — see which trailers earn and which sit before buying another.
Hitch-up to return

Signed, photographed and away.

Trailer rental happens in the yard, in the weather, usually with a queue behind. It has to work on a phone in a gloved hand, or it will not get done.

  • Agreement on a phone — rental terms, towing responsibility and liability signed at the hitch.
  • Deposit before it moves — a fixed amount or a percentage, authorized at handover.
  • Condition both ways — photograph lights, tires, ramps and boards out and back against one booking.
  • Payment in the yard — card, payment link ahead of collection, or Tap to Pay.
Trailer being hitched to a vehicle in a rental yard
Testing & compliance

Inspections that never sneak up.

Braked trailers need testing and every unit needs checking. Tracking that against the trailer rather than a wall planner is what stops an out-of-test unit going out on a Saturday.

  • Scheduled against the unit — block a trailer for testing and it stops being bookable.
  • History on the asset — inspection and service records stay with the trailer.
  • Damage into the workshop — a condition report on return raises the job without re-keying.
  • Rest of the fleet unaffected — one unit off does not block the category.
Dash AI · trained for rentals

Ask your business a question. Get a straight answer.

Dash AI knows your bookings, your stock and your customers. Dash Agents keep working once you have closed the laptop.

D
Dash AI
Online · Dash AI · trained for rentals
Try a prompt
Dash AI Agents · Active 24/7

The work that used to wait until Monday.

Agents that run in the background while you get on with the job.

Overdue Chase
Messages customers whose trailer is past its return time.
Daily at 9am
🛠️
Test Due Alert
Flags units approaching a brake test or inspection date.
Weekly
✍️
Unsigned Agreements
Chases rentals that left the yard without a completed agreement.
Twice daily
📊
Yard Summary
Sends what is out, what is back and what is booked before opening.
Every morning
The rest of the platform

Everything else, already handled.

New request · 21:47
3-day rentalFri – Mon
Paid online$418

Online booking

Customers see availability and reserve a trailer for the weekend without ringing the yard.

$318.00
Tap to Pay · approved

Half-day to weekly rates

Hourly, half-day, daily, weekend and weekly rates with your own minimums.

Hourly$28
Daily$96
Weekly$430

Straps, ramps and extras

Sell or rental tie-downs, boards and lighting boards on the same ticket.

Main yard72%
North depot46%

Multi-yard operations

Separate stock per yard with transfers and a single view across them.

M T W T F S S
Service booked · blocked

Mobile app in the yard

Handovers, returns, photos, signatures and payment from iOS or Android.

Check in

Overdue chased for you

A Dash Agent follows up trailers past their return time automatically.

FREQUENTLY ASKED QUESTIONS

Your questions about trailer rental software, answered

Find answers below. Contact us if you couldn't find what you're looking for.

Contact Us

What is trailer rental software?

It is the system a trailer rental yard runs on: which unit is out, who has it, when it is due back, what deposit was taken and when it is next due a test. Availability updates as trailers are hitched up and returned, so the gate can answer a customer immediately.

What types of trailer can EquipDash manage?

How do online bookings reach the yard?

How do deposits and damage work?

Can I track brake tests and inspections?

Can I set half-day, daily and weekly rates?

What happens when a trailer comes back late?

Can the team work from a phone in the yard?

Run your trailer rental business on EquipDash

From $29/month with a 21-day free trial. No credit card required.

GENERAL
Dashboard
AI Assistant
OPERATIONS
POS
Calendar
Bookings
SERVICES
Rentals
Experiences
Store
MANAGEMENT
Customers
Dashboard
Search... + New booking
Rentals 5 Experiences 6 Store 3
Performance snapshot Showing performance for last 7 days
Sales $2,884 +100%
Booking in period 5 +100%
Bookings received 19 +100%
Upcoming pick ups Late pick ups (1)
Booking #CustomerPick up time
123Lauren Walker2 reserved07:00 PM, Feb-17
120Andrew Clark2 reserved07:00 PM, Feb-22
121Nicole Lewis1 reserved07:00 PM, Feb-26
Next returns Late returns (3)
Booking #CustomerReturn time
116Daniel Thomas1 picked up07:00 PM, Feb-17
119Stephanie Harris1 picked up07:00 PM, Feb-16
117Ashley Jackson1 picked up07:00 PM, Feb-19
Performance snapshot Showing performance for last 7 days
Sales $4,120 +42%
Booking in period 6 +50%
Bookings received 24 +33%
Upcoming bookings Late bookings (0)
Booking #Activity NameStart time
130Sunset Kayak Tour4 confirmed09:00 AM, Feb-18
132Reef Snorkel Trip2 confirmed10:30 AM, Feb-20
135Mountain Hike6 confirmed08:00 AM, Feb-22
Active bookings Live (1)
Booking #Activity NameEnd time
128Whale Watch Cruise4 completed05:00 PM, Feb-17
129Zipline Adventure2 completed04:00 PM, Feb-18
131Cave Explore Tour3 completed06:00 PM, Feb-19
Performance snapshot Showing performance for today
Store revenue $892 +28%
Products sold 3 +200%
Orders 8 +60%
Recent orders
Order #CustomerOrder time
140Ryan Torres2 items02:15 PM, Feb-17
142Amanda Li1 item11:30 AM, Feb-18
143Chris Evans3 items09:45 AM, Feb-19
Low stock products
ProductSKUStock
Sunscreen SPF50SUN-050Low3 left
Dry Bag 10LDRY-010Low2 left
GoPro MountGPR-101Low1 left
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