Furniture & staging rental

Furniture rental software that knows what is fit to send.

Track pieces individually, keep refurbishment inside your availability, and run monthly rentals and one-weekend events on the same platform.

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Per-piece tracking on higher-value items
Refurbishment blocks availability
Monthly and event rental side by side
Before and after

It came back marked. And went straight out again.

Furniture rental trades on how the piece looks. A sofa that needs cleaning is not stock, and treating it as stock is how you lose a staging client.

The hard way

  • Condition tracked by memory — nobody logged the mark on the arm, so it went out again and came back a complaint.
  • Refurb counted as available — twelve chairs at the upholsterer still showing as free to book.
  • Long rentals managed by invoice — a six-month staging contract rebuilt as paperwork every single month.
  • Two clients, one lounge set — the only velvet set you own promised to an event and a show home.

With EquipDash

  • Condition on the record — photographed out and back against the piece and the rental.
  • Refurb is downtime — pieces at the upholsterer are blocked until they are back and fit.
  • Monthly rentals that roll — long contracts billed on a schedule rather than rebuilt each cycle.
  • Committed means committed — a piece on a six-month rental is not offered for a Saturday event.
Per-piece condition

The mark on the arm is on the record.

In furniture rental the asset and its condition are the same thing. A dining set with a scratched leg is a different product from an identical one without, and only one of them should be going to a photoshoot.

  • Individual piece records — condition, refurbishment and rental history against higher-value items.
  • Photographed both ways — logged out and back against the same rental, so damage is attributable.
  • Bulk where it makes sense — twenty-four identical bar stools tracked as a quantity, not as records.
  • Damage charged from the rental — raised against the booking rather than as a separate invoice.
Event & long-term

A weekend event and a six-month contract.

Furniture rental runs two businesses at once: short event and styling rental, and long staging or corporate contracts. Most systems handle one and bolt the other on badly.

  • Daily to monthly rates — weekend event pricing and long-rental monthly rates on the same stock.
  • Long rentals that roll — recurring contracts billed on schedule without rebuilding the order.
  • One availability picture — a piece on a long contract is simply not free for an event.
  • Staged payments — deposits and installments scheduled against the contract.
Furniture rental warehouse with an event set being dressed
Refurbishment

Fit to send, or not on the board.

Cleaning, reupholstery and repair are the real constraint on furniture stock. Every piece that comes back needs assessing, and the ones that need work should disappear from availability until they are back.

  • Refurb blocks the piece — anything with the upholsterer or in cleaning cannot be booked.
  • Raised from a return — a condition report on return creates the job without re-keying.
  • Turnaround visible — see how long pieces sit between return and next rental.
  • The rest stays bookable — twelve chairs in refurb does not block the line.
Dash AI · trained for rentals

Ask your business a question. Get a straight answer.

Dash AI knows your bookings, your stock and your customers. Dash Agents keep working once you have closed the laptop.

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Dash AI
Online · Dash AI · trained for rentals
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Dash AI Agents · Active 24/7

The work that used to wait until Monday.

Agents that run in the background while you get on with the job.

🛋️
Refurb Ready
Tells you when pieces come back from cleaning or reupholstery.
Continuous
📅
Contract Renewal
Flags long-term rentals approaching their end date so you can renew early.
Monthly
💷
Installment Chase
Chases scheduled payments on long contracts and event balances.
Weekly
📋
Weekend Brief
Sends the weekend's deliveries, crews and pull lists on Thursday.
Thursdays
See how Dash Agents work →
The rest of the platform

Everything else, already handled.

New request · 21:47
3-day rentalFri – Mon
Paid online$418

Online enquiries

Clients check availability for their dates and request a quote from your website.

$318.00
Tap to Pay · approved

Quotes and mood-board orders

Build a quote from live stock and revise it as the brief changes.

Hourly$28
Daily$96
Weekly$430

Digital contracts

Rental terms and liability signed on screen and stored against the order.

Main yard72%
North depot46%

Deposits by value

Fixed or percentage holds sized to the value of the pieces going out.

M T W T F S S
Service booked · blocked

Crew scheduling

Delivery and set-up teams rostered against the jobs they are working.

Check in

Multi-warehouse stock

Separate availability per warehouse with transfers between them.

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FREQUENTLY ASKED QUESTIONS

Your questions about furniture rental software, answered

Find answers below. Contact us if you couldn't find what you're looking for.

Contact Us

What is furniture rental software?

It is the system a furniture rental business runs on: what pieces you own, what condition they are in, what is out on event rental, what is on long-term contract and what is in refurbishment. Because furniture rental is judged on how the piece looks, condition and availability are effectively the same question.

What kinds of furniture can EquipDash manage?

Can I handle both event rental and long-term contracts?

How is refurbishment handled?

How is condition tracked?

How do deposits work?

Can I schedule delivery and set-up crews?

Can clients enquire from my website?

Run your furniture rental business on EquipDash

From $29/month with a 21-day free trial. No credit card required.

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GENERAL
Dashboard
AI Assistant
OPERATIONS
POS
Calendar
Bookings
SERVICES
Rentals
Experiences
Store
MANAGEMENT
Customers
Dashboard
Search... + New booking
Rentals 5 Experiences 6 Store 3
Performance snapshot Showing performance for last 7 days
Sales $2,884 +100%
Booking in period 5 +100%
Bookings received 19 +100%
Upcoming pick ups Late pick ups (1)
Booking #CustomerPick up time
123Lauren Walker2 reserved07:00 PM, Feb-17
120Andrew Clark2 reserved07:00 PM, Feb-22
121Nicole Lewis1 reserved07:00 PM, Feb-26
Next returns Late returns (3)
Booking #CustomerReturn time
116Daniel Thomas1 picked up07:00 PM, Feb-17
119Stephanie Harris1 picked up07:00 PM, Feb-16
117Ashley Jackson1 picked up07:00 PM, Feb-19
Performance snapshot Showing performance for last 7 days
Sales $4,120 +42%
Booking in period 6 +50%
Bookings received 24 +33%
Upcoming bookings Late bookings (0)
Booking #Activity NameStart time
130Sunset Kayak Tour4 confirmed09:00 AM, Feb-18
132Reef Snorkel Trip2 confirmed10:30 AM, Feb-20
135Mountain Hike6 confirmed08:00 AM, Feb-22
Active bookings Live (1)
Booking #Activity NameEnd time
128Whale Watch Cruise4 completed05:00 PM, Feb-17
129Zipline Adventure2 completed04:00 PM, Feb-18
131Cave Explore Tour3 completed06:00 PM, Feb-19
Performance snapshot Showing performance for today
Store revenue $892 +28%
Products sold 3 +200%
Orders 8 +60%
Recent orders
Order #CustomerOrder time
140Ryan Torres2 items02:15 PM, Feb-17
142Amanda Li1 item11:30 AM, Feb-18
143Chris Evans3 items09:45 AM, Feb-19
Low stock products
ProductSKUStock
Sunscreen SPF50SUN-050Low3 left
Dry Bag 10LDRY-010Low2 left
GoPro MountGPR-101Low1 left
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