Wedding & styling rental

Wedding rental software built for one date, booked a year out.

Hold the date on a signed quote, take payment in stages, and keep every revision to the order in one place instead of a mail thread.

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Rental shops around the world trust EquipDash ★★★★★ 4.9/5.0 average rating
Dates held on a signed quote
Payments taken in stages, chased automatically
Every revision kept on one order
Before and after

Booked in June. Changed nine times before the day.

Wedding rental is not a transaction, it is an eighteen-month relationship with one immovable date at the end of it.

The hard way

  • The order lives in an email thread — and the final count is whichever message you scrolled to last.
  • Balances chased by memory — the deposit came in a year ago and nobody set a reminder for the balance.
  • Two couples, one arbour — the only one you own, promised to two June Saturdays.
  • Revisions never re-priced — twenty extra chairs agreed on a call and never added to the invoice.

With EquipDash

  • One order, every revision — changes update the order and the price, with the history kept.
  • Staged payments scheduled — deposit, interim and balance with automatic reminders as the date approaches.
  • A signed quote holds the date — committed stock cannot be offered to another couple.
  • Repricing is automatic — add twenty chairs and the order value moves with it.
Long-lead bookings

Hold the date eighteen months out.

A wedding is booked further ahead than almost anything else you rent out, and the couple will change their mind several times in between. The order has to survive that.

  • Availability years ahead — check and commit stock for a date well beyond the current season.
  • Signed quote commits stock — the moment it is accepted, nobody else can be sold the same items.
  • Revisions on one order — add, remove and swap without starting a new quote each time.
  • Full history kept — see what changed, when, and what it did to the price.
Styling packages

Sell the look, track the pieces.

Couples buy a table setting, not a list of components. Behind that one line sit chargers, glassware, napkins, candlesticks and a hundred and forty chairs that all have to be free on the same Saturday.

  • Packages priced per head — sell a table setting at a per-guest price with the components underneath.
  • Nothing oversold — a component committed to one wedding cannot appear in another on the same date.
  • Guest count drives quantity — change the number of guests and the package quantities follow.
  • Pull lists for the set — the styling team loads from a list, not from the mood board.
Wedding tables being dressed and styled ahead of a reception
Payments

Deposit now. Balance chased for you.

A booking taken eighteen months out is a balance somebody has to remember to collect. That is exactly the kind of thing that gets forgotten, and exactly the kind of thing that should not be.

  • Staged payment schedules — deposit, interim and balance set when the order is confirmed.
  • Reminders sent automatically — an agent chases the balance as the date approaches.
  • Pay by link — couples settle online without you taking card details over the phone.
  • Damage from the deposit — breakages charged against the same order after the day.
Dash AI · trained for rentals

Ask your business a question. Get a straight answer.

Dash AI knows your bookings, your stock and your customers. Dash Agents keep working once you have closed the laptop.

D
Dash AI
Online · Dash AI · trained for rentals
Try a prompt
Dash AI Agents · Active 24/7

The work that used to wait until Monday.

Agents that run in the background while you get on with the job.

💌
Balance Reminder
Chases staged payments as the wedding date approaches.
Weekly
📄
Quote Follow-Up
Follows up quotes that have been sent but not yet accepted.
Every 3 days
✍️
Unsigned Contracts
Reminds couples whose date is approaching without a signed contract.
Weekly
📋
Final Details Chase
Requests final guest numbers in the run-up so the order can be locked.
Monthly
The rest of the platform

Everything else, already handled.

New request · 21:47
3-day rentalFri – Mon
Paid online$418

Online enquiries

Couples check your availability for their date and enquire from your website.

$318.00
Tap to Pay · approved

Digital contracts

Terms and cancellation policy signed on screen and stored against the order.

Hourly$28
Daily$96
Weekly$430

Crew scheduling

Set-up, styling and collection teams rostered against the wedding they are working.

Main yard72%
North depot46%

Cleaning turnaround

Linens and glassware blocked while in the wash so they are not sold for the next weekend.

M T W T F S S
Service booked · blocked

Multi-warehouse stock

Separate availability per depot with transfers between them.

Check in

Reporting by season

See which lines sell out and which sit, so next year's buying is informed.

FREQUENTLY ASKED QUESTIONS

Your questions about wedding rental software, answered

Find answers below. Contact us if you couldn't find what you're looking for.

Contact Us

What is wedding rental software?

It is the system a wedding rental company runs on: which dates are committed, what is on each order, what has been paid and what is still to come. It differs from general event rental because a wedding is booked a long way out, changes repeatedly, and cannot move — so the order and the payment schedule matter as much as the stock.

Can I hold stock for dates over a year away?

How are changes to an order handled?

Can I take payment in stages?

How do styling packages work?

Can I schedule set-up and styling teams?

How are contracts and cancellations handled?

What about breakages after the day?

Run your wedding rental business on EquipDash

From $29/month with a 21-day free trial. No credit card required.

GENERAL
Dashboard
AI Assistant
OPERATIONS
POS
Calendar
Bookings
SERVICES
Rentals
Experiences
Store
MANAGEMENT
Customers
Dashboard
Search... + New booking
Rentals 5 Experiences 6 Store 3
Performance snapshot Showing performance for last 7 days
Sales $2,884 +100%
Booking in period 5 +100%
Bookings received 19 +100%
Upcoming pick ups Late pick ups (1)
Booking #CustomerPick up time
123Lauren Walker2 reserved07:00 PM, Feb-17
120Andrew Clark2 reserved07:00 PM, Feb-22
121Nicole Lewis1 reserved07:00 PM, Feb-26
Next returns Late returns (3)
Booking #CustomerReturn time
116Daniel Thomas1 picked up07:00 PM, Feb-17
119Stephanie Harris1 picked up07:00 PM, Feb-16
117Ashley Jackson1 picked up07:00 PM, Feb-19
Performance snapshot Showing performance for last 7 days
Sales $4,120 +42%
Booking in period 6 +50%
Bookings received 24 +33%
Upcoming bookings Late bookings (0)
Booking #Activity NameStart time
130Sunset Kayak Tour4 confirmed09:00 AM, Feb-18
132Reef Snorkel Trip2 confirmed10:30 AM, Feb-20
135Mountain Hike6 confirmed08:00 AM, Feb-22
Active bookings Live (1)
Booking #Activity NameEnd time
128Whale Watch Cruise4 completed05:00 PM, Feb-17
129Zipline Adventure2 completed04:00 PM, Feb-18
131Cave Explore Tour3 completed06:00 PM, Feb-19
Performance snapshot Showing performance for today
Store revenue $892 +28%
Products sold 3 +200%
Orders 8 +60%
Recent orders
Order #CustomerOrder time
140Ryan Torres2 items02:15 PM, Feb-17
142Amanda Li1 item11:30 AM, Feb-18
143Chris Evans3 items09:45 AM, Feb-19
Low stock products
ProductSKUStock
Sunscreen SPF50SUN-050Low3 left
Dry Bag 10LDRY-010Low2 left
GoPro MountGPR-101Low1 left
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