Table & chair rental

Table and chair rental software that never oversells a Saturday.

Know exactly how many chairs are free on any date, quote in minutes, and count every one of them back in after the weekend.

No credit card. 21-day free trial. Cancel anytime.
Ski operator Rental operator Guide Operator
Rental shops around the world trust EquipDash ★★★★★ 4.9/5.0 average rating
Availability answered per date, instantly
Bulk quantities tracked without unit admin
Counted back in against the event
Before and after

Eight hundred chairs. How many are free on the 23rd?

Bulk event stock is the simplest business in the world until three enquiries land for the same Saturday and someone has to add up by hand.

The hard way

  • Availability calculated manually — someone tallies four bookings on a spreadsheet before answering a single call.
  • Oversold by accident — the fifth event on a Saturday takes the chair count past what you own.
  • Returns counted approximately — close enough on the day, then twenty chairs short at stocktake with no idea which event.
  • Quotes lose to whoever is faster — a same-day quote wins this market and a next-day quote does not.

With EquipDash

  • Instant date answers — ask about the 23rd and get the free quantity across every event that day.
  • Overselling blocked — the system will not commit more chairs than you own on a date.
  • Counted back per event — shortages are attributed to the job they went out on, the same week.
  • Quote in minutes — built from live quantities and sent while they are still on the phone.
Bulk availability

Quantities by date, not by shelf.

You do not need to know which chair. You need to know how many are free on 23 August once four other events have taken theirs — and you need that answer in three seconds, not three minutes.

  • Stock as quantities — track eight hundred chairs as a count, not eight hundred records.
  • Per-date availability — every enquiry answered against the specific date in question.
  • Hard limits — the system will not let a date be committed beyond what you own.
  • Sub-rental flagged early — see which dates are close to selling out while there is still time to rental in.
Quotes & contracts

Same-day quotes win this market.

Table and chair rental is competitive and price-transparent. The differentiator is almost never the product — it is whether you answered before the other three suppliers.

  • Quote from live quantities — only offer numbers that are genuinely free on the date.
  • Sent in minutes — a professional quote out before the call has gone cold.
  • Converts to a booking — acceptance commits the stock without anybody re-keying it.
  • Signed and deposited — terms signed on screen and a deposit taken to hold the date.
Warehouse racks of stacked banquet chairs and round tables
Returns

Twenty chairs short. Which event?

In bulk rental, losses are invisible until stocktake — by which point six events have been and gone and nobody can attribute the shortfall to any of them.

  • Counted against the job — reconcile quantities per event rather than at quarter-end.
  • Shortages the same week — a discrepancy is attributable while the event is still fresh.
  • Damage on the booking — broken and damaged items charged against the event they came from.
  • Repairs block the count — anything in for repair drops out of available quantities.
Dash AI · trained for rentals

Ask your business a question. Get a straight answer.

Dash AI knows your bookings, your stock and your customers. Dash Agents keep working once you have closed the laptop.

D
Dash AI
Online · Dash AI · trained for rentals
Try a prompt
Dash AI Agents · Active 24/7

The work that used to wait until Monday.

Agents that run in the background while you get on with the job.

⚠️
Sell-Out Alert
Flags dates approaching full commitment so you can sub-rental in time.
Daily
📄
Quote Follow-Up
Chases quotes sent but not accepted before the date goes elsewhere.
Every 2 days
🔢
Short Return Alert
Tells you which event a shortfall came from, the same week.
On return
📋
Weekend Brief
Sends the weekend's events, quantities and pull lists on Thursday.
Thursdays
The rest of the platform

Everything else, already handled.

New request · 21:47
3-day rentalFri – Mon
Paid online$418

Online enquiries

Clients check quantities available for their date and request a quote from your website.

$318.00
Tap to Pay · approved

Packages by guest count

Sell a per-head setting and let the quantities follow the guest number.

Hourly$28
Daily$96
Weekly$430

Deposits to hold the date

Fixed or percentage deposits taken when a quote is accepted.

Main yard72%
North depot46%

Cleaning turnaround

Linens and covers blocked while in the wash so they are not sold too early.

M T W T F S S
Service booked · blocked

Multi-warehouse stock

Separate quantities per depot with transfers between them.

Check in

Crew scheduling

Set-up and collection teams rostered against the events they are working.

FREQUENTLY ASKED QUESTIONS

Your questions about table & chair rental software, answered

Find answers below. Contact us if you couldn't find what you're looking for.

Contact Us

What is table and chair rental software?

It is the system a bulk event rental business runs on: how many of each line you own, how many are committed on any given date, what has been quoted and what came back. The core question it answers is "how many are free on Saturday" — instantly, across every event booked that day.

How does availability work for bulk stock?

Can it stop me overselling a date?

What kinds of stock can EquipDash manage?

How quickly can I get a quote out?

How are returns and shortages handled?

How do deposits and contracts work?

Can I schedule set-up and collection crews?

Run your table & chair rental business on EquipDash

From $29/month with a 21-day free trial. No credit card required.

GENERAL
Dashboard
AI Assistant
OPERATIONS
POS
Calendar
Bookings
SERVICES
Rentals
Experiences
Store
MANAGEMENT
Customers
Dashboard
Search... + New booking
Rentals 5 Experiences 6 Store 3
Performance snapshot Showing performance for last 7 days
Sales $2,884 +100%
Booking in period 5 +100%
Bookings received 19 +100%
Upcoming pick ups Late pick ups (1)
Booking #CustomerPick up time
123Lauren Walker2 reserved07:00 PM, Feb-17
120Andrew Clark2 reserved07:00 PM, Feb-22
121Nicole Lewis1 reserved07:00 PM, Feb-26
Next returns Late returns (3)
Booking #CustomerReturn time
116Daniel Thomas1 picked up07:00 PM, Feb-17
119Stephanie Harris1 picked up07:00 PM, Feb-16
117Ashley Jackson1 picked up07:00 PM, Feb-19
Performance snapshot Showing performance for last 7 days
Sales $4,120 +42%
Booking in period 6 +50%
Bookings received 24 +33%
Upcoming bookings Late bookings (0)
Booking #Activity NameStart time
130Sunset Kayak Tour4 confirmed09:00 AM, Feb-18
132Reef Snorkel Trip2 confirmed10:30 AM, Feb-20
135Mountain Hike6 confirmed08:00 AM, Feb-22
Active bookings Live (1)
Booking #Activity NameEnd time
128Whale Watch Cruise4 completed05:00 PM, Feb-17
129Zipline Adventure2 completed04:00 PM, Feb-18
131Cave Explore Tour3 completed06:00 PM, Feb-19
Performance snapshot Showing performance for today
Store revenue $892 +28%
Products sold 3 +200%
Orders 8 +60%
Recent orders
Order #CustomerOrder time
140Ryan Torres2 items02:15 PM, Feb-17
142Amanda Li1 item11:30 AM, Feb-18
143Chris Evans3 items09:45 AM, Feb-19
Low stock products
ProductSKUStock
Sunscreen SPF50SUN-050Low3 left
Dry Bag 10LDRY-010Low2 left
GoPro MountGPR-101Low1 left
21-day free trial No credit card · Cancel anytime
Start Free Trial →