Tent & marquee rental

Tent rental software that counts the build days too.

A three-day event is a seven-day commitment once you add the build and the break. Book the structure, the crew and the site days as one job.

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Build and break days block the structure
Crews scheduled against each build
Quotes built from live availability
Before and after

The event is Saturday. The marquee is gone all week.

Tent and marquee rental is the only event business where the thing you sell is unavailable for days either side of the date the customer cares about.

The hard way

  • Booked on the event date — so the calendar says free on Thursday, when the crew is already building on it.
  • Crews and structures split — a build booked with nobody available to put it up.
  • Linings counted as ready — when they are still at the laundry from last weekend.
  • Balances forgotten — a booking taken in November, an event in July, and nobody chasing in between.

With EquipDash

  • The whole commitment blocked — build, event and break days all hold the structure.
  • Crew on the same job — the build team is booked against the structure they are erecting.
  • Laundry as downtime — linings and drapes are unavailable until they are back and ready.
  • Payments on a schedule — deposit and balance with reminders that fire without you.
Build & break

A Saturday wedding is a six-day job.

Marquees are the classic case of a booking that runs longer than the event. Getting the build and break days onto the calendar is the difference between a full diary and a double-booked crew.

  • Multi-day commitments — block the structure from build day to break day, not just the event date.
  • Site visits on the job — recce and pre-build visits scheduled against the same booking.
  • Weather contingency — move a build date and the whole commitment moves with it.
  • One structure, one place — a frame committed to a build cannot be promised elsewhere mid-week.
Crews

Frames do not put themselves up.

A marquee company sells structures but runs on people. Booking the frame without booking the crew is how a build day arrives with a van, a frame and nobody to lift it.

  • Crews assigned to builds — teams rostered against the structure and the days they are working.
  • Clashes show early — a crew double-booked across two builds surfaces before the week starts.
  • Shifts and timesheets — hours recorded against the job rather than reconstructed after.
  • Certifications on file — know who is qualified to rig before you put them on a build.
Crew erecting a frame marquee outdoors ahead of an event
Quotes & payments

Quoted in November. Paid before July.

Marquee bookings are long-lead and high-value, which means the balance is somebody's job to remember for eight months. It should not be a person's job.

  • Quotes from availability — built against structures genuinely free across the whole commitment.
  • Staged payments — deposit, interim and balance scheduled against the event date.
  • Reminders sent for you — an agent chases the balance as the date approaches.
  • Contracts signed digitally — terms, access requirements and liability signed on screen.
Dash AI · trained for rentals

Ask your business a question. Get a straight answer.

Dash AI knows your bookings, your stock and your customers. Dash Agents keep working once you have closed the laptop.

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Dash AI
Online · Dash AI · trained for rentals
Try a prompt
Dash AI Agents · Active 24/7

The work that used to wait until Monday.

Agents that run in the background while you get on with the job.

Build Week Brief
Sends the week's builds, breaks and crew assignments each Thursday.
Thursdays
👷
Crew Clash Alert
Warns when a crew is assigned to two builds on overlapping days.
Weekly
💷
Balance Reminder
Chases staged payments as the event date approaches.
Weekly
✍️
Unsigned Contracts
Reminds clients whose build is approaching without a signed contract.
Weekly
The rest of the platform

Everything else, already handled.

New request · 21:47
3-day rentalFri – Mon
Paid online$418

Online enquiries

Clients check availability for their date and enquire from your website.

$318.00
Tap to Pay · approved

Furniture on the same job

Tables, chairs, flooring, lighting and heating booked alongside the structure.

Hourly$28
Daily$96
Weekly$430

Deposits to hold the date

Fixed or percentage deposits taken when the quote is accepted.

Main yard72%
North depot46%

Laundry turnaround

Linings and drapes blocked while in the wash so they are not sold too early.

M T W T F S S
Service booked · blocked

Take payment any way

Card, invoice, payment link, or Tap to Pay on site.

Check in

Mobile app on site

Sign-offs, photos and job updates from iOS or Android at the build.

FREQUENTLY ASKED QUESTIONS

Your questions about marquee & tent rental software, answered

Find answers below. Contact us if you couldn't find what you're looking for.

Contact Us

What is tent and marquee rental software?

It is the system a tent or marquee company runs on: which structures are committed, for which days, with which crew, and what has been quoted and paid. The defining difference from other event rental is that a booking holds the structure for build and break days as well as the event itself.

How are build and break days handled?

What can EquipDash manage besides the structure?

Can I schedule build crews?

Can I take payment in stages?

What happens if a build date moves?

How is laundry turnaround handled?

Can the crew work from a phone on site?

Run your marquee & tent rental business on EquipDash

From $29/month with a 21-day free trial. No credit card required.

GENERAL
Dashboard
AI Assistant
OPERATIONS
POS
Calendar
Bookings
SERVICES
Rentals
Experiences
Store
MANAGEMENT
Customers
Dashboard
Search... + New booking
Rentals 5 Experiences 6 Store 3
Performance snapshot Showing performance for last 7 days
Sales $2,884 +100%
Booking in period 5 +100%
Bookings received 19 +100%
Upcoming pick ups Late pick ups (1)
Booking #CustomerPick up time
123Lauren Walker2 reserved07:00 PM, Feb-17
120Andrew Clark2 reserved07:00 PM, Feb-22
121Nicole Lewis1 reserved07:00 PM, Feb-26
Next returns Late returns (3)
Booking #CustomerReturn time
116Daniel Thomas1 picked up07:00 PM, Feb-17
119Stephanie Harris1 picked up07:00 PM, Feb-16
117Ashley Jackson1 picked up07:00 PM, Feb-19
Performance snapshot Showing performance for last 7 days
Sales $4,120 +42%
Booking in period 6 +50%
Bookings received 24 +33%
Upcoming bookings Late bookings (0)
Booking #Activity NameStart time
130Sunset Kayak Tour4 confirmed09:00 AM, Feb-18
132Reef Snorkel Trip2 confirmed10:30 AM, Feb-20
135Mountain Hike6 confirmed08:00 AM, Feb-22
Active bookings Live (1)
Booking #Activity NameEnd time
128Whale Watch Cruise4 completed05:00 PM, Feb-17
129Zipline Adventure2 completed04:00 PM, Feb-18
131Cave Explore Tour3 completed06:00 PM, Feb-19
Performance snapshot Showing performance for today
Store revenue $892 +28%
Products sold 3 +200%
Orders 8 +60%
Recent orders
Order #CustomerOrder time
140Ryan Torres2 items02:15 PM, Feb-17
142Amanda Li1 item11:30 AM, Feb-18
143Chris Evans3 items09:45 AM, Feb-19
Low stock products
ProductSKUStock
Sunscreen SPF50SUN-050Low3 left
Dry Bag 10LDRY-010Low2 left
GoPro MountGPR-101Low1 left
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