EquipDash hands the busywork — bookings, kit checks, sanitization logs, late-return chasers — to Dash AI. So you can focus on getting campers on the trail instead of behind a screen.
Dashboard
POS
Calendar
Scan a barcode
Bookings
Rentals
Experiences
Customers
Staff
Waivers & Forms
| # | Customer | Items | Status | Pickup | Price |
|---|---|---|---|---|---|
| BK-2389 | Sarah M. | 2-Person Backpacking Kit + extras | Confirmed | 12 Sept 8:00am | $180.00 |
| BK-2388 | Jake R. | 4-Person Family Camp Kit · 3 days | Active | 11 Sept 8:30am | $245.00 |
| BK-2387 | Patel family | 4-Person Tent + 4× Sleeping Bag (0°F) | Confirmed | 13 Sept 9:00am | $312.00 |
| BK-2386 | Marco L. | Solo Backpacking Kit · 4 days | Returned | 06 Sept 8:00am | $132.00 |
Dashboard
POS
Calendar
Scan a barcode
Bookings
Rentals
Experiences
Customers
Staff
Waivers & Forms
| Item | SKU | Qty | Status | |
|---|---|---|---|---|
⛺ |
2-Person Backpacking Kit | KIT-BP2-04 | ×1 | Confirmed |
🥾 |
Bear canister + Water filter | ADD-BWF-02 | ×1 | Confirmed |
Dashboard
POS
Calendar
Scan a barcode
Bookings
Rentals
Experiences
Customers
Staff
Waivers & Forms
| Item | SKU | Qty | Status | |
|---|---|---|---|---|
⛺ |
2-Person Tent — Half Dome
Rainfly tear · ~3cm vestibule seam
|
TNT-HD2-09 | ×1 | Repair bench |
🛏️ |
Sleeping Bag (20°F) ×2 | BAG-20F-04 | ×2 | Sanitize |
More trips booked direct. Every kit tracked piece-by-piece. Every camper contacted automatically. The stuff your last system promised and never quite delivered.
Most campers book direct on your website — if the widget feels like your shop. Embed a branded widget that looks like your shop, not generic tourism software. Real-time availability, multi-day pricing tiers, deposits, trip-date booking. Mobile-ready and fast, even on a Friday-night pre-Labor-Day rush.
Out on a trip. Back on the shelf. On the sanitization rack. Overdue. Scan to check out, scan to return — from any device. Auto-text the campers running late so you stop chasing them.
A signed waiver attached to every booking before pickup. Customers sign on their phone. Damage photos save automatically. Exports are insurance-ready, not a PDF mess.
Pre-trip confirmations. Pickup-day reminders. Overdue chasers. Waiver follow-ups. Post-trip review requests. All sent automatically — no scripts, no 11pm copy-paste from a spreadsheet. Pulls customer phone right from the booking.
Ask Dash anything in plain English — get the answer in seconds. Or deploy pre-built agents that run in the background while you're packing kits on the shop floor. Either way, you stop running your shop from your phone.
Pre-built AI agents for outdoor gear shops, working in the background while you pack kits and answer trip questions.
Three workflows other rental software doesn't have. Plus all the standard tools you'd expect — done well.
Bundle a tent, sleeping bag, pad, stove and lantern into a "2-Person Backpacking Kit" — and have the system check every single part at pickup and return. So no camper drives 2 hours to a trailhead missing a tent pole.
Sleeping bags, cookware, water filters — everything that touches a customer's mouth or skin gets a sanitization log between rentals. Item drops out of bookable inventory until cleaned and signed off. So your next camper unzips a bag that smells like detergent, not the last person.
Campers book trip dates, not "X days starting today". Price drops for week-long rentals, climbs for high-demand fall weekends, and any 24-hour overdue gets a one-tap extension offer auto-texted before a late fee even applies.
The 3 features above are unique to camping gear rental. Everything below is table stakes — and we don't charge extra for any of it.
Here's what a pre-Labor-Day Saturday looks like running on EquipDash — from the morning brief to the overnight agents finishing up while you sleep.
Good morning. 30 trip-pickups booked today, 14 in the 8–10am window. Forecast for Moab: clear and 78°F — peak weekend demand.
3 overdue from earlier this week. I texted them yesterday — 2 already extended through Monday, 1 returning by noon.
Sanitization. 8 sleeping bags + 4 water filters are still on the cleaning rack from Thursday's returns — flagging the 2 you need cleaned by 8am pickups.
Dash AI checks last night's returns, the day's weather, the sanitization queue, and today's pickup load — then writes the brief. No more flipping between five tabs at 5:45am.
The Park family loads up for 5 days at Arches. Every tent pole, stake, sleeping bag and fuel canister gets ticked off the kit list on a tablet — so they don't get to the trailhead missing the stove pump.
Flag damage at the return scan and a repair ticket lands instantly — photo, camper history, deadline attached. Sleeping bags and water filters auto-route to the sanitization rack. No sticky notes, no "I forgot to clean that one".
Pre-built agents handle the overnight admin — kit pack-lists, sanitization clearing, repair reports, review chases. You walk in tomorrow to a ready brief, not a backlog.
FREQUENTLY ASKED
The questions outdoor gear rental shops actually ask before they switch.
Contact UsPlans start at $29/month, or $23/month if billed annually. 21-day free trial, no card. There is a 1–2% platform fee you can pass to your camper at checkout — so unlike FareHarbor or Peek Pro pulling 1–6% off your top line, your margin stays yours.
Plans from $29/month after your trial. No credit card required. See why outdoor gear rental shops are switching to an AI-native platform.
