Xero integration

Every booking becomes an invoice in Xero

Q: Do I have to enter bookings into Xero by hand?

No. Each booking becomes an invoice with the contact, line items and totals filled in. Gift voucher sales and security deposits go across too.

Q: Are payments and refunds recorded too?

Yes. Payments are recorded against the invoice, refunds go in as credit notes, and a canceled booking voids its invoice.

Q: Will revenue land in the right accounts?

Yes. Pick an account for rentals, experiences, store sales and deposits, and map each tax rule to a Xero tax rate.

Q: Do my customers sync to Xero?

Yes. Customers become Xero contacts, and a changed customer updates the same contact.

Q: Can invoices arrive as drafts?

Yes. Choose whether new invoices arrive as drafts for you to approve or ready for payment, and which branding theme they use.

Q: How do Stripe payouts show up?

Card payments land in a Stripe account in Xero, fees go in as costs, and each payout is a transfer to your bank that matches the deposit in your bank feed.

Q: Does payroll work in the US?

No. Sending staff hours to Xero Payroll works for Xero organizations in Australia, New Zealand and the UK. Everything else works everywhere.

Q: How do I connect Xero, and how long does it take?

A few minutes. Press Connect to Xero in Settings, under API & Integrations, sign in to Xero, then load your accounts and tax rates and choose where each sale goes.

Q: Can I connect Xero and QuickBooks at the same time?

No. One accounting connection runs at a time, so disconnect one before you connect the other.

Connect Xero once. Bookings arrive as invoices, payments and refunds are recorded against them within seconds, and customers become contacts.

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Sent from EquipDash booking #1042

Invoice ED-1042

To Jane Doe · Saturday, Oct 17

Double kayak, 2 hours$80.00

Snorkel set$15.00

Sales tax$6.65

Total$101.65

Paid in full · payment recorded from Stripe

Within seconds

Invoices, payments and contacts reach Xero on their own.

Draft or ready to pay

Choose how new invoices arrive in Xero.

Payouts that match

Each Stripe payout lines up with your bank feed.

Hours to payroll

Staff hours go to Xero Payroll as drafts.

ACCOUNTING SYNC

What goes from EquipDash to Xero

Xero keeps the books. Each invoice, payment and refund goes across from EquipDash as it happens.

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Invoices

Contact, line items and totals filled in, as drafts or ready to pay.

Payments, refunds

Recorded against the invoice. Refunds go in as credit notes.

Contacts

Customers become Xero contacts, so every invoice has the right name.

Voucher sales

Gift voucher purchases sync too.

Income accounts

Rentals, experiences, store sales, delivery and memberships, each where you want it.

Branding theme

Invoices use the Xero theme you pick.

Staff hours

Clocked hours go to Xero Payroll as draft timesheets in Australia, New Zealand and the UK.

REVENUE, ORGANIZED

Your income lands in the right accounts

Rentals, experiences, store sales and deposits don't belong in one bucket. Pick an account for each once and the sync follows your chart of accounts.

Map each EquipDash tax rule to a Xero tax rate.
Invoices use the Xero branding theme you pick, as drafts or ready to pay.
Customers become Xero contacts, so every invoice has the right name.

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Account Mapping in EquipDash's Xero settings: Rental Revenue Account set to 4000 Sale of Goods

Stripe accountIn your Xero books

Card payments, TuePayments from EquipDash bookings

+$1,296.40

Stripe and EquipDash feesSpend money, to your fees account

-$47.80

Payout to your bankMatches the deposit in your bank feed

-$1,248.60

Left in the Stripe account$0.00

RECONCILE IN MINUTES

Month-end becomes a quick review

EquipDash records every step between a card payment and the money reaching your bank, so payouts reconcile in one click.

No exports and no retyping takings into Xero.
Refunds and lost disputes go in too, so a payout with a refund in it still matches.
Your accountant gets the same clean structure every month.

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PAYROLL