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Camping & Hiking

Basecamp Gear Rentals on EquipDash

Tents, sleeping bags, stoves and coolers, two ready-to-go camping kits, and delivery out to the campsite.

Bend, OR 22 min Rentals Store POS Dash AI Mobile App

Inside the business

How Basecamp Gear Rentals runs on EquipDash

Kits built from your own stock, prices that drop with more days, and delivery zones, on EquipDash.

Your booking
Weekend Car-Camping Kit
DatesFri to Sun
DeliveryElk Lake campground
Add-onsBigger cooler, 2 chairs, firewood
DepositHold on the card
It drops to 25 degrees at night. Which sleeping bag?
The zero-degree bag is rated colder than that. Shall I add it?
Pay and book

Kits booked and delivered

A weekend kit delivered to Elk Lake, Dash picking a warm enough bag, and a day added.

On the Booking Page
In the shop and on the road at Basecamp Gear Rentals, in the EquipDash phone app

In the shop and on the road

An early return scanned back onto the shelf, and the delivery run on a phone.

The Jobs Dash Takes The Day at the Shop
Sleeping bag
Pick a rating
Rated to 30°FIn stock
Rated to 15°FIn stock
Rated to 0°FColder than 25°F

Sleeping bags by warmth

Bags rated to 30, 15 and zero degrees, each rating with its own stock.

How the Shop Is Set Up
Price per day
75%
of the daily rate from a week
1 day
3 days
7 days

Prices and delivery zones

One template at 85% of the daily rate from three days and 75% from a week.

How the Shop Is Set Up
Return
Weekend Car-Camping Kit
Lantern unticked
Parts counted
Missing logged
Deposit back
$45 kept for the lantern1 missing

Kits out and back

Every part ticked out with the kit, and a missing lantern kept from the deposit.

The Day at the Shop
Today
☀
Morning briefKits going out and coming back, with the weekend’s weather.
7:30 AM
🚐
Van listToday’s deliveries and what goes with each one.
8:15 AM
✉
Day-before emailTomorrow’s delivery customers told when the drop-off is.
9:00 AM
🛒
Walk-upTwo backpacking kits for next weekend and two fuel canisters.
11:40 AM

The day and the jobs Dash takes

The morning brief, the van list, the day-before email, a walk-up and the reports.

The Day at the Shop The Jobs Dash Takes After the Trip

Questions about your own setup? Book a live demo with our team.

Step by step

What Basecamp Gear Rentals does in EquipDash

From the booking page to the reports at the end of the month.

01

On the Booking Page

  1. Booking the Weekend Car-Camping Kit

    Friday to Sunday, delivered to a campground at Elk Lake, with the bigger cooler, two camp chairs and firewood added. The distance sets the delivery price before they pay, and the deposit is only a hold on the card.

  2. Asking the chat which sleeping bag to rent

    Elk Lake next weekend, down to about 25 degrees at night, so which bag? Dash picks one rated colder than that, puts it on a card to book, and answers the delivery question from the shop's own settings.

  3. Booking Backcountry for Two

    Two backpacking kits, two bear canisters and a trail map to keep, at one price a day that shows the saving. Saturday to Monday with the bigger pack, and one deposit for the whole bundle, asked for closer to the trip.

  4. Adding a day from the email

    A renter out at the lake wants one more night, so the extension goes out by email from the booking. She picks Monday, pays the difference by card, and the tent stays blocked until then.

02

How the Shop Is Set Up

  1. Putting a kit together

    Every part of the kit is listed with its replacement cost and comes off the same shelf as the gear rented on its own. Add a first aid kit at $25, then ask Dash which parts cost the most if they go missing.

  2. Prices that drop with more days

    One pricing template for every item, at 85% of the daily rate from three days and 75% from a week. Ask Dash what the kit costs for a day, three days and a week, and it prices each from the real rates.

  3. Sleeping bags by warmth

    Bags rated to 30, 15 and zero degrees, each rating with its own stock. Every bag has a code to print for the stuff sack, and a page with every booking it's gone out on and its service history.

  4. Delivery zones

    $25 in town by zip code, $45 out to 35 miles and $75 out to 60, free over $400 with a day's notice. The Sunriver resorts get a $35 zone of their own, and checkout shows it from then on.

03

The Day at the Shop

  1. The morning brief

    Kits going out and coming back, when the returns land, and the weekend's weather, with only what needs the owner underneath. Pay links for the unpaid bookings sit one tap away.

  2. The day on one screen

    Pickups and deliveries in time order, the full gear list for the back room, and the returns on the right. Dash says which deliveries go on the van today and what goes with each one.

  3. Handing over a Weekend Kit

    The kit opens into every part with the actual unit going out, and the bags can be swapped for a cold forecast. Each part is ticked off together, and the $150 deposit goes on the card as a hold.

  4. Out on a delivery

    Two drop-offs with the address, the phone number and what goes in the van. Print the run sheet or open directions on the phone, and one tap marks a delivery done.

  5. A kit back short a lantern

    The same parts list comes back up on the return, and the lantern stays unticked as missing. $45 is kept from the cash deposit for it, and the rest goes back.

  6. A walk-up at the counter

    Two backpacking kits for next weekend and two fuel canisters, told to Dash in one sentence. It checks the kits and the tents and packs inside them are free, the fuel comes off the store count, and she pays on the card machine.

04

The Jobs Dash Takes

  1. A bot for the day before

    Every morning, email each customer with a delivery tomorrow when the drop-off is and that someone needs to be at the site. Dash builds the steps, writes the email out to read first, and notes the general reminder already going out.

  2. The app in the shop

    An early return opened on a phone, with each bag's barcode scanned and one tap to put the lot back on the shelf. Dash lists what's still going out today and flags the one o'clock kit that isn't paid.

05

After the Trip

  1. Reviews and a thank-you code

    The Post-Trip Gear Review goes out once the gear comes back clean, and answering earns a 10% code that works once. Dash sums up what people said about the gear this month, in their own words.

  2. Reports, or just ask

    Sales by item puts the Weekend Car-Camping Kit on top. Then ask which customers have rented more than once this year, and Dash lists each one with their bookings and what they've spent.

Everything above is standard EquipDash: the booking page, kits built from your own stock, prices that drop with more days, delivery zones, parts ticked out and back in, and the chat that answers itself, set up for your shop instead of Basecamp.

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GENERAL
Dashboard
AI Assistant
OPERATIONS
POS
Calendar
Bookings
SERVICES
Rentals
Experiences
Store
MANAGEMENT
Customers
Dashboard
Search... + New booking
Rentals 5 Experiences 6 Store 3
Performance snapshot Showing performance for last 7 days
Sales $2,884 +100%
Booking in period 5 +100%
Bookings received 19 +100%
Upcoming pick ups Late pick ups (1)
Booking #CustomerPick up time
123Lauren Walker2 reserved07:00 PM, Feb-17
120Andrew Clark2 reserved07:00 PM, Feb-22
121Nicole Lewis1 reserved07:00 PM, Feb-26
Next returns Late returns (3)
Booking #CustomerReturn time
116Daniel Thomas1 picked up07:00 PM, Feb-17
119Stephanie Harris1 picked up07:00 PM, Feb-16
117Ashley Jackson1 picked up07:00 PM, Feb-19
Performance snapshot Showing performance for last 7 days
Sales $4,120 +42%
Booking in period 6 +50%
Bookings received 24 +33%
Upcoming bookings Late bookings (0)
Booking #Activity NameStart time
130Sunset Kayak Tour4 confirmed09:00 AM, Feb-18
132Reef Snorkel Trip2 confirmed10:30 AM, Feb-20
135Mountain Hike6 confirmed08:00 AM, Feb-22
Active bookings Live (1)
Booking #Activity NameEnd time
128Whale Watch Cruise4 completed05:00 PM, Feb-17
129Zipline Adventure2 completed04:00 PM, Feb-18
131Cave Explore Tour3 completed06:00 PM, Feb-19
Performance snapshot Showing performance for today
Store revenue $892 +28%
Products sold 3 +200%
Orders 8 +60%
Recent orders
Order #CustomerOrder time
140Ryan Torres2 items02:15 PM, Feb-17
142Amanda Li1 item11:30 AM, Feb-18
143Chris Evans3 items09:45 AM, Feb-19
Low stock products
ProductSKUStock
Sunscreen SPF50SUN-050Low3 left
Dry Bag 10LDRY-010Low2 left
GoPro MountGPR-101Low1 left